Operation & Admin Excecutive
2 weeks ago
**JOB RESPONSIBILITIES**
- Provides assistance to the Operations Manager to process Purchase Orders from customers across Asia Pacific and works closely with our HQ in Germany to ensure the orders are produced, picked, packed and shipped correctly
- Supports Finance Manager with upkeep of invoice/shipping document systems
- Maintains office by ordering office supplies/stationery, manage copier machine, liaise with cleaning company
Role includes but not limited to:
- Manage the scheduling of customers’ orders in a timely manner by processing and sending Pos from customers across Asia to HQ in Germany for processing
- Update internal software system for product demand after receipt of PO
- Check the export/shipping documents and ensure all item descriptions are correct and standardized across all documents
- Data entry to SAP for sales invoices, credit notes and purchase invoices
- Supports Finance manager with upkeep of invoice/shipping document systems
- Maintains Office running via ensuing answering telephones, and managing contracts and workings of telephone, wifi, copier machine, air con, office cleaning, supply of stationery/beverages
JOB REQUIREMENTS
- N/O/A levels or Diploma in any field
- Good spoken and written Mandarin and English (Other languages advantageous)
- Strong verbal communication skills and confident to update team on order shipment progress
- Must be comfortable working with people in multiple international countries
- Independent and self motivated
- Proficient in MS Office, willing to learn SAP, Autocount
Working location - Bukit Batok
Working hours - Weekdays, 830am-6pm
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