Transport Coordinator

2 days ago

Singapore AUSTRALIAN INTERNATIONAL SCHOOL PTE. LTD. Full time

**Primary Responsibilities**
- Assist in organising and facilitating regular training sessions for appointed bus sub-contractors.
- Maintain accurate records of training sessions and follow-up action plans.
- Assist in scheduling and preparing materials for weekly meetings with bus providers and school representatives.
- Help in reviewing parental complaints, documenting resolution plans, and
- Aid in conducting audits on bus registers, routes, cleanliness, and compliance documentation.
- Assist in ensuring compliance with regulatory standards and safety protocols.
- Support in compiling data for monthly scorecards against Key Performance Indicators (KPIs).
- Assist in monitoring daily arrival and pick-up activities, ensuring proper deployment of personnel.
- Assist in reviewing proposals from transport providers and tracking deliverables.
- Support the implementation of new initiatives and ensure timely delivery of services.
- Assist in drafting and updating Standard Operating Procedures for transportation operations.
- Help ensure alignment with corporate requirements and timely completion of tasks.
- Assist in generating monthly compliance reports and organizing documentation in SharePoint.
- Provide support for additional duties as assigned by the immediate supervisor to meet operational needs.

**Secondary responsibilities**
- Aid in managing small-scale projects, including RFQ drafting, proposal evaluation, and project coordination.
- Assist in office layout projects, including planning, execution, and handover processes.
- Support the coordination of operations for two bus companies, ensuring seamless transportation services.
- Facilitate communication between bus companies and school representatives to address operational issues.

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with who, s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all time. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Child Protection Officer/Designated Safeguarding Lead or to the Head or indeed to the Regional CEO so that a referral can be made accordingly to the relevant third-party services.

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