Order Planning and Admin Coordinator

20 hours ago

Singapore TELTONIKA ASIA PTE. LTD. Full time

**In this role, you will**:

- Plan and manage orders for all devices needed to clients, ensuring stock aligns with demand while liaising with Sales Team and HQ to coordinate device orders.
- Prepare and approve standard client documentation using our internal systems, supporting CEO and Sales Team while ensuring compliance with company procedures.
- Communicate effectively by ensure efficient communication with sales and operations team.
- Manage the company’s general phone line, ensuring timely responses and proper follow-up.
- Oversee office-related matters such as pantry supplies, aircon servicing, parking arrangements, meeting room reservations, and mailbox checking, while liaising with vendors to source cost-effective goods and services.
- Support HQ communication by ensuring all queries and document processing are handled efficiently, streamlining workflows and enhancing overall operational effectiveness.

**What we expect of you**:

- Good English language skills (both spoken and written), as it will be your primary working language.
- At least two years of experience in a relevant industry, preferably in operations, administration, or supply chain management.
- Excellent organizational abilities to efficiently plan orders, manage documentation, and coordinate office processes.
- Attention to detail to ensure accuracy in procurement, documentation, and order fulfilment.
- Ability to respond promptly to queries, liaise with different teams, and handle internal coordination professionally.
- Strong problem-solving skills with a proactive approach to resolving office-related issues, improving vendor management, and optimizing workflows.
- Adaptability and ownership in taking on administrative tasks, supporting multiple teams, and contributing to overall office efficiency.

**What we offer**:

- Opportunities to grow in a dynamic and rapidly expanding company, enhancing your expertise in operations and administration.
- A role where you play a crucial part in ensuring smooth office operation, efficient order planning, and effective coordination with teams.
- An environment that encourages learning and development through hands-on experience, training programs, and collaboration with professionals across various departments.
- Dynamic, challenging work environment and cooperation-based internal culture.
- Care about your emotional and physical well-being by offering flexible work schedules, hybrid work opportunities, monthly time offs and health/dental insurance.
- Celebrating achievements and having fun together in team building, and other important occasions.

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