Facilities Executive

**About the role**

As a Facilities Executive at The Great Room, you will be responsible for delivering high-impact customer experience initiatives for members. You will support the organisation by coordinating daily tasks and ensuring proper upkeep of The Great Room’s facilities. This role will also plan and manage preventive maintenance programs.

A successful Facilities Executive will be responsible for building the foundation for healthy, scalable growth for organisations by providing strong support on all facilities-related matters.

The Facilities Executive will report to the Facilities Manager.

**What you’ll do**

Be our Facilities Expert
- Be the first point of contact for all daily maintenance issues for all The Great Room locations
- Identify the cause(s) of issues and resolve the issues or recommend solutions accordingly
- Conduct routine inspection to ensure quality standards are being maintained for all The Great Room locations and highlight any maintenance/improvement works required
- Respond quickly to emergencies and propose improvements to prevent recurring emergency incidents
- Plan, track and manage preventive maintenance programs for M&E installations and equipment
- Source for contractors and quotations for necessary maintenance work
- Supervise on maintenance/rectification works carried out by contractors and recommend for payment when works are properly executed
- Manage and oversee the performance of the contractors
- Support team and individual facilities initiatives by providing key insights from the day-to-day issues in their purview
- Provide regular status updates on on-going works to the Manager and effectively communicate and/or escalate issues as needed to the Manager
- Support the onboarding of new locations
- Other ad-hoc duties as assigned including ad-hoc projects coordination

Vendor Management
- Conduct general inspection to identify services for rectification and oversee contractors’ performance in accordance with contractual work scope and timeline of completion

Ensure Consistency & Operational Success
- Assist with the engagement and ongoing management of the vendors in the areas of Mechanical, Electrical, Plumbing, Cleaning, Consumables, etc.
- Ensure and maintain the accuracy of contract records, including current contract status, sufficient contract value and internal compliance, as well as being the key point of contact for ‘Order’ related queries and tasks
- Support other functional leaders under building operations such as Sustainability and PMO function

**Who you are**

**Requirements**:

- Have a qualification in Facilities Management, Building, Engineering or equivalent
- With minimum of 2 years of experience in facilities and building management related fields
- Prior facilities management experience in a hospitality industry or Grade A commercial building would be ideal
- Demonstrate understanding of Mechanical, Electrical, Plumbing, Fire systems, tie-ins to base building systems, and preventive/corrective maintenance

Qualities
- Able to work under mínimal supervision and to meet tight deadlines in a fast-paced environment
- Dynamic, flexible and a team player who thrives in an ever-changing environment
- Strong organisational and planning skills
- Good verbal and written communication skills; confident interacting with vendors, speakers and cross-company teams at all different levels of seniority
- Proficient in Microsoft Word, Excel, and PowerPoint
- Self-starter with a good attitude towards learning

**What’s in it for you**
- Competitive remuneration
- Career progression
- 5-day work week (some weekends or evenings when there is A&A works)
- Annual Leave
- Birthday Leave
- Monthly mobile allowance
- Flexible benefits for medical and other approved wellness, healthcare activities etc.
- Beautiful workplace environment that fosters collaboration and interactions with others from a diverse background of cultures
- Opportunity to work with various teams across regional locations

**Does this sound like you?