Assistant Project Manager

**Core responsibilities**:
**QUALITY ASSURANCE / HEALTH & SAFETY SUPPORT**

Administer Project Management resources to assist QA / H&S to:

- Ensure compliance to QA / H&S requirements;
- Recommend penalties for subcontractor non-compliance to QA / H&S requirements.
- Ensure follow-up to site quality inspection (by external consultant) comments.

**OPERATIONS SUPPORT**

Administer Project Management resources to assist the Operations to:

- Incorporate constructability inputs from the Operations in design drawings;
- Ensure the timely receipt of design drawings for subcontractor tender.
- Attend the respective site meetings on a monthly basis.
- Ensure that the site managers / engineer attend their respective design meetings on a monthly basis.

**FINANCE SUPPORT**

Administer Project Management resources to assist the Finance to:

- Ensure prompt payment of Client progress claims;
- Justify provisions for individual projects, as well as deviations in the cost reports;

**BUSINESS DEVELOPMENT SUPPORT**

Administer Project Management resources to assist the Business Development to:

- Formulate technical responses to tender;
- Attend Client tender interviews (if required).

**MEETINGS**
- Conduct Client design kick-off meetings for assigned projects and subsequently, monitor such follow-on meetings.
- Conduct internal design meetings for assigned projects and subsequently, monitor such follow-on meetings.
- Prepare and attend pre-construction meetings with Business Development and Operations for assigned projects.
- Co-chair internal design review meetings with Project Management for assigned projects.
- Conduct monthly Client project-update meetings for assigned projects.
- Provide project updates to the Deputy Director (Projects) or Assigned Senior Project Manager as and when required.

**PROJECT AUTHORITY**
- Sign-off design drawings for assigned project tenders to subcontractors.
- Sign-off cost reports for assigned projects.
- Recommend Client progress claims for assigned projects.
- Recommend works order to subcontractors for assigned projects.
- Review and Recommend on variation advices to Clients for assigned projects.
- Recommend on variation orders from subcontractors for assigned projects.
- Recommend the dating and issuance of (joint) subcontractor warranty documents for assigned projects.
- Approve on site/ keys handover to the Client for assigned projects.
- Recommend on formal notifications to the Client for assigned projects.
- Recommend on post-DLP maintenance / rectification expenditures for assigned projects.
- Recommend provision figures to Director (Projects) or Deputy Director (Projects) or Assigned Senior Project

Manager for potential project cost / claims.

**PROJECT RESPONSIBILITIES**
- Review design drawings for value engineering and constructability considerations.
- Coordinate and verify subcontractor proposals for assigned projects during the award stage.
- Ensure compliance to cost report submission timelines.
- Negotiate subcontractor deductions for project non-compliance and breaches.
- Administer Project Management resources to oversee the following matters for assigned projects:

- Compliance to key legal obligations in relation to the project;
- Flow through of Client contract obligations to the subcontractors;
- Project schedule and site progress;
- Project cost and budget adherence;
- Project cashflow and adherence to Client progress claims;
- Formal project certifications, including handover certificates;
- Defect rectification progress, particularly during the handover / final statement claim stage;
- Any legal claims from the Client or subcontractor;
- Maintaining relationships with the Client;
- Maintaining relationships with relevant authority officers.

**OTHER RESPONSIBILITIES**
- Administer the filing and archiving of assigned projects documentation.
- Submit project progress reports for the Management Review.
- Recommend improvement on existing Project Management procedures / processes, including documentation.

**Job specifications**:

- Specialist Diploma in Construction Productivity or related Engineering Degree.
- QS or architecture background is also acceptable.
- Minimum 5 years of working experience in construction / Building sector.