Project Management Representative

1 day ago

Singapore ELLIOTT MOSS CONSULTING PTE. LTD. Full time

We’re looking for a highly organized, business-savvy Program/Project Management Representative to support finance, risk & compliance programs and day-to-day account operations. You’ll coordinate pipeline and revenue tracking, provide executive/secretarial support, and run internal and client-facing events. This role suits someone who is detail-oriented, confident with stakeholders, and comfortable working across multiple workstreams in a fast-paced environment.

**Key Responsibilities**:
**1) Financial Management**:

- **Pipeline management**:Review Salesforce opportunities monthly for CFO & EV (Finance and Risk & Compliance scope). Drive follow-ups with Account PMO to ensure data hygiene and status updates are reflected in system.
- **Sales & revenue tracking**:Consolidate and report progress against budget; highlight risks, variances and action items to leadership.
- Build/maintain trackers and dashboards (e.g., Excel/Power BI) and prepare management readouts (PowerPoint).

**2) Secretarial Support (Scheduling & OPE Management)**:

- Own MD/leadership calendars; ensure Accenture/client calendars are synchronized; manage invites, rooms, logistics and conflicts.
- Arrange efficient face-to-face sessions, workshops and stakeholder touchpoints.
- Coordinate **timesheets & expenses (OPE)**submission/approval cycles; ensure timely, accurate compliance to policy.
- Handle visitor clearances (building access, Wi-Fi, security protocols) and general admin coordination.

**3) Events Management**:

- Plan and run regular team meetings:
**CFO & EV**- monthly Finance + Risk & Compliance meetings
**DRC**- monthly risk & compliance meetings
Responsibilities include venue/virtual setup, agenda & content coordination with managers, logistics (F&B), minutes and action-item tracking.
- Execute ad-hoc events (roundtables, workshops, vendor partnership sessions): manage budgets, invitations/RSVP, materials, on-site coordination, and post-event reports.

**4) Governance, Reporting & Stakeholder Management**:

- Maintain issue/risk/action logs; drive owners to closure by agreed SLAs.
- Prepare weekly/monthly status updates for leadership; ensure documentation accuracy and audit readiness.
- Liaise with cross-functional teams (PMO, Finance, HR/TA, IT, Facilities, Security) to remove blockers and keep deliverables on track.

**Qualifications & Experience**:

- Diploma/Bachelor’s degree in Business, Finance, Project Management, or related field.
- **3-6 years**of experience in program/project coordination, PMO, executive support, or business operations within consulting, technology, or enterprise environments.
- Hands-on experience with **Salesforce (pipeline/opportunity tracking)**, advanced **Excel**(lookups, pivots), and **PowerPoint**.
- Strong calendar management across time zones; comfortable with **Microsoft Teams/Zoom, Outlook, SharePoint**and expense/time systems.

**Skills & Attributes**:

- Exceptional organization, follow-through, and attention to detail; able to juggle multiple priorities and meet deadlines.
- Clear written and verbal communication; confident with senior stakeholders.
- Financial acumen for revenue/budget tracking and variance analysis.
- Event planning and on-site coordination skills.
- High integrity, professionalism, and discretion with sensitive information.

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