Back Officer

**Pays**

Singapour

**Lieu de travail**

SINGAPORE-FRASERS TWR(SGP)

**Société employeur**

TotalEnergies Marine Fuels Pte Ltd

**Domaine**

Finance

**Lieu**

Singapore

**Expérience**

Minimum 6 ans
- Appuyez sur les touches espace ou entrée pour alterner la visibilité de la section.- Education : Higher Professional Education (preferably in Finance or Accountancy).
- Ability to adapt to foreign cultures and multi-international oriented mind with good communication skills.
- Meticulous, with good organization and planning skills are essential, ability to work under pressure.
- Team player, mature, independent, pro-active and takes the initiative.
- Good hands on working experience of SAP and commodity invoicing (previous experience in SAP implementation is an asset).
- PowerBI readiness (python programming is an asset).
- 8-10 years of working experience in accounting/GST/VAT/back office and trading system knowledge is essential. (Medissys knowledge is an asset).

**Activités**
- Appuyez sur les touches espace ou entrée pour alterner la visibilité de la section.Back Office
The back office will handle all the operations relating to invoicing, overdues and provisions follow up and accounting month end closing for bunkering,
ex-wharf and international businesses on a worldwide basis. There will also be extensive involvement in project implementation and UAT.
HSE:

- Report anomalies, near misses, share best practices and provide feedback on HSE findings.
Invoicing process:

- Handle invoicing of customers related to worldwide deliveries by TMF.
- Execute timely processing of vendor invoices in accordance with contractual terms.
- Plan invoicing according to delivery schedules and credit terms to improve cash flow.
- Verify and ensure complete supporting documentation for invoicing : Bunker Delivery Note, Nomination confirmation, Purchase Order, Billing
of Lading, Export documentation etc.
- Verify prices calculated by Operators against system/contractual prices.
- Adhere to month end closing timeline and ensure completeness of billing for all deliveries done within the month.
- Input/Update/Maintain customer and supplier data in the in-house trading system (Medissys).
Tax reporting
- Check monthly GST to ensure errors are detected and corrected in a timely manner.
- Check and prepare monthly VAT/Intra-community reconciliation and submission.
Commercial projects
- Liaising with TotalEnergies Marketing France and TotalEnergies Netherlands’ accounting / treasury Department for coordination on aspects
of operations, invoicing, accounting, and payments. Engage in new/adhoc commercial projects implementation and UAT.
Others:

- Track and follow up with Operators to manage open cost provisions.
- Respond and follow up with customer and supplier queries. Highlight and resolve disputes in a timely manner.
- Work closely with tax agents/representatives on GST/VAT related matters relating to the deliveries. Be able to interpret and understand
GST/VAT advice and raise queries when necessary.
- Work closely with Front Office, Operators and Accounting to facilitate workflow.
- Update of Back Office procedures in a timely manner.
- Prepare monthly back office reporting.
- Conduct cross trainings and provide adequate coverage during teammate’s absence.
- Supervise and train interns on daily back office procedure.
- Streamline and innovate current processes.

**Contexte et environnement**
- Appuyez sur les touches espace ou entrée pour alterner la visibilité de la section.- TotalEnergies Marine Fuels is TotalEnergies’ dedicated business unit in charge of worldwide bunkering activities and is the single point of contact for a full spectrum of solutions with innovative and efficient bunkering services. TotalEnergies Marine Fuels is also committed to providing clean marine fuels, such as LNG, to drive the decarbonisation of the marine industry in line with TotalEnergies’ ambition of Net Zero by 2050.
- Multicultural team and environment in a worldwide organization as our business is truly worldwide.
- Close collaboration within the finance team in Singapore as well as the commercial teams in Europe and Singapore.

***
With over three decades of market experience, TotalEnergies Marine Fuels is TotalEnergies’ dedicated business unit in charge of worldwide bunkering activities. A long-term partner to the global shipping industry, TotalEnergies Marine Fuels serves more than 200 shipping customers across over 130 ports in Europe, Asia Pacific and Africa. Its headquarters is located in Singapore, with two satellite offices in Paris and Geneva.
In order to help its shipping customers adopt the cleanest available marine fuels today, TotalEnergies Marine Fuels has made key commitments to supply marine LNG, bioLNG and biofuels at strategic bunker hubs. As part of its ongoing work in various maritime coalitions and cross-industry R&D initiatives, TotalEnergies Marine Fuels is also helping to shape the production of dec