Vice President, Facility Operations

**Purpose of the Role**

Reports to Director - Administration & control Department, this role has overall responsibility in facilities management including procurement, mailroom and administrative support for the efficient and quality service delivery to the Banks Business

**Responsibilities**:
Core responsibilities
- Assist Head of Department to lead the team in the execution of the various FM strategies pertaining to M&E, Office equipment, AV, Security Officers & other transversal services.
- Plan, execute and manage all M&E works by implementing an effective preventative maintenance program
- Support office renovation project and/or ad-hoc restacking of departments including coordination of construction work, furniture system, infrastructure cabling and office phone system
- Manage and upkeep of Bank’s offices and official residence
- Attend to users’ requests and issues relating to AV, IP Phone and other FM services
- Manage the Bank’s warehouse storage and archival of documents
- Supervising outsourced drivers including managing the Bank’s fleet of cars and checking of the daily log, petrol usage, rostering and reporting
- Responsible for conducting physical annual assets inventory reconciliation including official residence (except for computer related items)
- Department representative as Bank’s Emergency Response Team member in managing crisis situation
- Manage and monitor annual electrical licence renewal and authority licence renewal
- Oversee and manage annual building electrical power maintenance exercise and fire evacuation exercise
- Plan and be part of FM team for rotational standby 24x7 for M&E alarms, Security alarms & other FM matters.
- Manage the FM procurement/mailroom and administrative services
- Maintain, track and monitor the FM service agreements and ensure contract requirements and service standards (including maintenance schedule) are met
- Ensure that floor plans and space allocations are regularly maintained and updated especially post renovation/restacking in accordance with Bank’s prescribed standards
- Liaise with the Building Management on lease and tenancy matters and address any building maintenance related issues
- Other ad hoc tasks and/or projects as instructed by HOD/VP from time to time

Other responsibilities
- Leadership - Assist the team lead to manage the FM Section in daily BAU to support all FM related matters and attending to service request/issues
- Financial - Review the FM service contracts and develop strategies to drive cost savings/cost avoidance. Review and plan annual FM budget

**Job Requirements**:

- Minimum Diploma in Facilities Management or related qualification
- Minimum 10 years of working experience in Facilities Management
- With Strong M&E experience will be an advantages
- Experience in managing a team
- Strong project management and organizational skills will be required for this position.
- Excellent oral and written communication and interpersonal skills with the ability to interact with all levels of staff and senior management
- Independent, result oriented and able to adapt to a fast and evolving environment
- Some Accounting background will be good for cost allocation preparation.
- We regret to inform that only shortlisted applicants will be notified.- Job ID: 10061263_