Legal Secretary

1 week ago

Singapore KENNEDYS SINGAPORE LLP Full time

The Legal Secretary will support the Aviation team and will help to contribute to the effectiveness of the teams by providing a comprehensive and efficient service to clients in order that the business objectives of the Firm and team are achieved. to maintain the high standard of service offered to the Firm's existing clients and to assist in furthering the professional reputation of the team and to contribute to the development of the team in accordance with the Firm's policy.

**Team
The Aviation team consists of two Partners, one Legal Director, two Senior Associates, one Legal Executive and two Secretaries. For the secretarial support element, the Legal Secretary will report to the Partners.

**Key Responsibilities**
- To produce a variety of documents from handwritten/typewritten drafts and from recorded speech as directed by the lawyers - to access and print hard copy reports, correspondence and documents.
- To deal accurately with filing - storage and retrieval of client files in line with the department's filing system.
- To set up new files accurately and speedily on instructions from the lawyers.
- To make effective use of all IT systems including but not limited to K2, Chrome River, Total Speech, Excel, Elite 3E, PowerPoint, Outlook and InterAction.
- Archiving and retrieval of files from storage when required.
- To make appointments, arrange meetings and maintain an up to date diary.
- To use correctly recorded delivery labels and identify classes of all outgoing post in accordance with the Firm's procedures. To correctly identify and differentiate between DX post and Royal Mail post.
- Prioritise work to accommodate urgent requests.
- Assisting with travel arrangements for the team.
- Offer to assist others either within or outside the team and pick up work from the digital dictation folders.
- To operate the Firm's quality procedures and information security systems as specified in the current edition of the Quality Procedures.

**Required experience**
- Strong professional services experience.
- Ability to communicate at all levels with strong organisational skills.
- Committed, enthusiastic and innovative.
- Build strong working relationships with partners and staff at all levels.
- Flexible and adaptable, comfortable with change.
- Service delivery focused.
- An effective multi-tasker, able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics; be adept at managing stakeholder expectations all while remaining resilient under pressure.
- Have a high level of personal integrity and accountability.
- Comfortable working with colleagues across time zones to ensure regional/global alignment.
- Possess the ability to see the big picture but also pay close attention to detail.
- Adhere to Kennedys' core values through working relationships, attitude and behaviour.

For full details on job description, please download a copy from the firm's job portal.

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