Assistant Manager

3 days ago

Singapore NAC National Arts Council Full time

What the role is:
You will be part of the team involved in the implementation and monitoring the progress of the current 5-year plan for the arts sector, as well as driving organisational excellence in NAC. The work ranges from corporate planning and performance management, to resourcing and secretariat duties. You will play a vital role in facilitating engagement with stakeholders such as cross-departmental teams, MCCY, Board Members, and other external stakeholders, to achieve alignment and smooth implementation of NAC’s work.

**What you will be working on**:
Performance Management
- Assist the team to track and report progress, including performance and risk indicators and targets as part of the planning and budget cycle.
- Assist with coordination across departments for strategic exercises such as review of indicators and strengthening of internal processes.
- Assist in preparation of reports or updates for management, NAC Board, and NAC’s parent Ministry

Secretariat Functions
- Perform secretariat duties for key internal and external meetings including meeting and agenda coordination, meeting logistics, note-taking and following up on documentation (e.g. notes of meeting and matters arising).
- Liaise with internal stakeholders / departments on meeting materials.
- Assist with corporate planning events such as management and Board retreats, including logistics and event operations.
- Assist with preparation of related documentation related to the NAC Board such as handbooks, manuals and SOPs.

Procurement & Admin
- Assist the team with procurement of goods and services as necessary, including seeking necessary approvals and preparing relevant paperwork
- Assist the team with payments for goods and services received
- Assist Head of Department with calendar management

The role may comprise any other requests made by the reporting officer and Head of Department.

**What we are looking for**
- At least 1-2 years of relevant work experience in public policy, business, economics, social sciences or related fields.
- Skills and competencies preferably in business, economics, communications or related fields.
- Inquisitive mind, strong analytical and critical thinking skills
- Adept at working with numbers and good knowledge of Excel, as well as Word and Powerpoint. Familiarity with data analysis and visualisation tools (e.g. Tableau) preferred.
- Excellent written and verbal communication skills, to deliver presentations and facilitate meetings
- Team player who is proactive, independent and reliable to drive projects forward
- Strong relationship management skills
- Experience in managing or running events (of any scale) will be an advantage
- Applicants who require work passes need not apply.

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