Legal Secretary

1 week ago

Singapore Office Secretaries Full time

To provide complex and specialized secretarial and clerical support to assigned attorneys and paralegals.**Responsibilities**
- Prepare documents to support timekeepers which may include transcribing from dictation, drafts, handwritten notes or oral instruction, redlining and proofreading end product.
- Handle all incoming telephone calls and placement of outgoing calls in a professional manner.
- Maintain good client relationships for the attorneys.
- Open and sort mail for assigned timekeepers.
- Enter Daily Time Entry (DTE) on a daily basis. Maintain file copies of released DTE.
- Create and maintain files, including chronological files and indexes not stored in Records Department.
- Keep all files up-to-date and organized. Ensure materials are forwarded to the Records Dept. as necessary.
- Complete all document processing and correspondence assignments accurately and within timekeepers’ stated timeframes.
- Assist other secretaries and timekeepers when necessary.
- Prepare New Business Forms for new and existing clients, conflict sheets and engagement letters.
- Prepare Expense Reports, Check Requests, Travel Reimbursements, Health Club Reimbursement Forms, etc. in accordance with accounting guidelines.
- Prepare and arrange messenger service, copy and facsimile requests as needed.
- Consistently use the CRM tool to support business development in the firm, including taking ownership of contact information for attorney’s contacts and updating, maintaining and resolving conflicts within the CRM tool.
- Make all necessary travel arrangements, adhering to the firm’s Travel Policy.
- Review and handle prebills.
- Maintain current floater instructions, and client/matters lists.
- Maintain attorney/paralegal calendar, including scheduling and coordinating meetings.
- Coordinate internal procedures and compile backup materials for attorney/paralegal preparation of audit letter responses.
- Reconcile telephone charge reports for office and cellular phones.
- Other duties as assigned or required.

**Requirements**:

- Fast and accurate typing.
- Proficiency in the CRM tool.
- Legal or executive secretarial experience preferred.

**HOW TO APPLY**:

- Interested applicants, please submit your updated resume & a recent photo in MS Word format to :

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