Legal Secretary

18 hours ago

Singapore Kennedys Full time

Salary:Competitive
- Office Region:Asia Pacific
- Office Location:Singapore
- Division/Department:Secretarial and Legal Administration
- Working Pattern:Full Time - Perm
Role Type:Hybrid

**KENNEDYS LEGAL SOLUTIONS JOB DESCRIPTION**

Job Title: Legal Secretary

Team: Marine

Location: Singapore

**Role**

Legal secretaries in the team play a pivotal role in supporting the Marine team by providing a comprehensive and efficient client service. This will directly support the Firm's and team's business objectives. The Legal Secretary will also be responsible for upholding the Firm's high standards of client service, fostering the team's professional reputation, and actively participating in team development initiatives aligned with the Firm's policy.

**Team**

The Marine team consists of two Partners, one Legal Director, three Senior Associates, one Associate and one Legal Secretary. For the secretarial support element, the legal secretaries will work together and report to the Partners.

**KNOWLEDGE, SKILLS & EXPERIENCE**
- Preferably 1-3 years of relevant administrative and secretarial experience in professional services
- Ability to communicate at all levels with strong organisational skills.
- Build effective working relationships with partners and staff at all levels.
- Service delivery focused.
- An efficient multi-tasker; able to deal with multiple priorities and urgent situations as they arise; hold the ability to be flexible when needed to adapt to fast-changing dynamics.
- Committed, enthusiastic and innovative.

**SECRETARIAL KEY RESPONSIBILITIES**
- To produce a variety of documents from handwritten/typewritten drafts and from recorded speech as directed by the lawyers - to access and print hard copy reports, correspondence and documents.
- To deal accurately with filing - storage and retrieval of client files in line with the department's filing system, setting up new files accurately.
- Return and send all work with the relevant enclosures.
- Attend to clients both on the telephone and in person in a professional manner.
- Create and maintain effective relationships with clients and colleagues.
- To receive, sort and distribute incoming mail and transmit and receive copies of documents electronically; to prepare for despatch outgoing/internal mail and arrange couriers when required.
- Archival and retrieval of files from storage when required.
- Make appointments, arrange meetings and maintain an up to date diary.
- To prepare and serve refreshments as and when required to clients and/or lawyers when required.
- To work closely with Finance team on relevant matters to support the team.
- To undertake any other duties which from time to time may be allocated.

**Desirable**
- Excellent understanding of the legal industry. Familiarity of the maritime and shipping industry is a plus.

  • Legal Secretary

    4 days ago

    Singapore SILVESTER LEGAL LLC Full time

    **About Us**:Silvester Legal LLC is a dynamic and fast-growing Singapore law firm specialising in corporate law and commercial litigation, with a particular focus on shareholder disputes. We are committed to delivering exceptional legal services to our clients while fostering a collaborative and innovative work environment. As part of our growth, we are...

  • Legal Secretary

    1 week ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our client, a Leading law firm is seeking to recruit a **Legal Secretary.** **Location**:Central Singapore The Legal Secretary provides a high level of administrative support to the Fee-earners. **Job responsibilities include but not limited to**: - Creating, edit and proofread legal documents - Schedule meeting appointments and flight schedules - Use...

  • Legal Secretary

    2 days ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our Client, a Top Prestigious International law firm is seeking to recruit a Legal Secretary for their growing practices. Location: Central Singapore **Responsibilities**: - Support a team of lawyers in administrative functions - Preparing legal documents - Managing the outlook calendars and diaries and also helping with the booking of flights -...

  • Legal Secretary

    2 days ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our client, a leading International firm is recruiting a Legal Secretary. **Responsibilities**: - To provide a professional level of support to the fee-earners - Provide administrative support such as maintenance of filing system and database - Manage the lawyers’ travel schedule, including but not limited to accommodations and transportation - Maintain...

  • Legal Secretary

    1 week ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time $40,000 - $60,000 per year

    Our Client, a Leading Prestigious law firm is seeking to recruit a Legal Secretary for their Corporate Department.Location: Central SingaporeResponsibilities:Provide secretarial and administrative support to the assigned fee-earnersPrepare and proof-read documentsManage diaries, schedule meetings, and coordinate travel arrangementsMaintain and organize...

  • Senior Legal Secretary

    2 weeks ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time

    Our Client, a Leading International law firm is seeking to recruit a Senior Legal Secretary. Location: Central Singapore Responsibilities: Supporting a team of lawyers in the administrative functions Supervise a team of legal secretaries and oversee the coordination of the work assignment Preparing legal documents whenever required Audio and copy typing of...

  • Legal Executive

    1 week ago

    Singapore INFINITY LEGAL LLC Full time

    INFINITY LEGAL LLC is seeking to employ a legal executive/paralegal/ secretary with role as an IP Administrator to assist in the growing Intellectual Property work of the firm. Responsibilities include general administrative support in litigation matters, working with a team of professionals in the management of IP matters, including patents, designs and...

  • Senior Legal Secretary

    2 weeks ago

    Singapore TALENT LEGAL GLOBAL SEARCH CONSULTANCY (PTE.) LTD. Full time $80,000 - $120,000 per year

    Our Client, a Leading International law firm is seeking to recruit a Senior Legal Secretary.Location: Central SingaporeResponsibilities:Supporting a team of lawyers in the administrative functionsSupervise a team of legal secretaries and oversee the coordination of the work assignmentPreparing legal documents whenever requiredAudio and copy typing of emails,...

  • Part-time Legal Secretary

    2 weeks ago

    Singapore Forward Legal LLC Full time

    Perform filing of correspondence and documentation for ongoing matters in an electronic database. - Use and manage eLitigation. - Keep track of key dates and milestones, and work with the lawyers in planning their schedules. - Play an important part in the firm’s finances by consolidating timesheets, preparing invoices and expense claims, tracking bill...

  • Legal Secretary

    5 hours ago

    Singapore SECURUS LEGAL LLC Full time $42,000 - $72,000 per year

    We are a medium sized dynamic law practice established in year 2022. We specialize in insurance work, serving insurance companies. We are looking for a Secretary to join us. Experience in handling motor insurance claims will be an added advantage.Kindly send your resume to:Requirements and attributes:Relevant working experience in a Law Firm is...