Resident Relations/ Facility Officer

3 days ago


Paya Lebar, Singapore Abacus Property Management Pte Ltd Full time

Position of immediate Supervisor: Building Manager

Career Progression: Facility Executive

General Responsibility

Resident Relations/ Facility Officer supports the Manager in the general administration of the estate/ building/ facility

Job Responsibility

Responsible for the common facilities in:
- The management, bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room).- Updating SP list- Updating change of address- Update master list- Defect list and fixing date of inspection and closing summary of defect list and appointment dates.- Keying in of data- Handing over of security pass / carpark label- Collection of Admin fee / Renovation fee / Security Pass- Administer the following works:
- Refund of renovation deposit- Refund of other deposits (Security pass / 2nd carpark label / BBQ pits / Function hall)- Strata roll- Order and keeping track of stationery inventory including office inventory- Postage record for mailing- Typing of minutes / correspondence / letter- Filing and updating of all administrative documents and files and ensure that they are kept and filed in a manner which facilitates their easy retrieval;- Registration of movement of key (in key press)- Preparation of circular to Subsidiary Proprietors / residents- Distributing incoming fax / letters and keeping proper records of correspondences- Keeping record of file opened- Keeping record of all operation M&E drawing and tracing- To assist the Condo / Complex Manager in the following personnel and administrative works:
- Staff Personnel file - non-management level- Update of annual and medical leave record- Scanning for 1st interview (non-management level)- Negotiate / Sourcing in purchase of budget items for office equipment- Keeps the petty cash, if assigned. Job Requirement- ITE, N, O Level and Diploma qualification- 1 to 2 years admin support experience in property managment industry- Good customer service skills- Proficient in MS Excel and Words- Good multi-task skills, dynamic, meticulous and independent



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