Contracts Manager

**Contract Administration & Subcontract Management**
- Oversee and discharge Contracts Management duties viz. Contract Administration.
- Lead a team of Quantity surveyors and ensure that all contractual issues are fully understood and complied with at existing/new projects.
- Negotiate legal & commercial terms and conditions for new and/or changed contracts.
- Responsible for the administration of sub-contract and main-contract including variation Order (VO) and settlement of final accounts.
- Oversee Contract Documentation-drafting, evaluation, negotiation and execution.
- Ensure SOP act is strictly followed when dealing with payment receivables.
- Non-Disclosure agreement, sub contract agreement, consultants’ agreement, and review of vendor’s terms and conditions.
- Revamping of Standard subcontract agreement periodically post approval from management
- Oversee Maintaining contractual records and documentation such as receipt and control of all contract correspondence contractual changes and other document of all projects.
- Provide guidance on contractual matters to project management team.
- Develop/Revamp and implement procedures for contract management and administration in line with Company’s policy.
- Work with finance department to co-ordinate contractual insurance requirements, including administration of claims from 3rd parties in relation to damages due to project execution.
- Invoice Submission and follow up on Timely Payment receipts
- Coordination on Sub-contract Invoice Certification, Payment Certification and payments
- To arrange for fulfilling companies contractual requirements like submission of warranties, final accounts etc.
- To submit monthly report for progress payment claim for all projects.
- Responsible to identify Potential Claims based on review of the contract deviations.
- Review and negotiate with the sub-contractors recommended by the project manager as and when necessary.
- Ensure Compliance to Sub-Contractor Management Procedure
- Conduct bi-monthly meeting with all QS’s to monitor all purchase and project contracts management and other issues.

**Tender Management**
- Oversee and discharge Contracts Management duties such as tender preparation, preparation of costing, Pre Contract Administration.
- Lead a team of Quantity surveyors to tender for new projects and ensure that all contractual issues are fully understood and complied with.
- Oversee the tendering process and follow up for quotations and liaising with relevant in-house department. Ensure that tender requirements are fully understood and the pricing as necessary.
- To maintain list of sub-contractors/Vendors to support tender expectations
- Responsible for planning, scheduling, conducting and coordination of the technical aspects of various projects with costing as a crucial component.
- Perform technical analysis and evaluation for material packages required by projects.
- Undertake the development and implementation of tenders and bids.
- Understand client needs and objectives of the projects of the company.
- Work with the team to develop the response to invitation to tender/invitations for quotations.
- Develop/Revamp and implement procedures for Tender Management and Administration in line with Company’s policy.
- To submit bi-monthly (or on as and when basis) report for Status on Tenders.
- To prepare budget for all successful tenders.

**PROJECT PROCUREMENT**
- Responsible for Sourcing New Vendors, Assessing their Capabilities, Grading, Credit Terms, Price Negotiation
- Maintaining Existing Vendors, Re-negotiation
- Negotiating the terms and Issuance of Letters of Award/ Work Orders/Contract Administration
- Ensure Letters of Award are issued for agreed or negotiated subcontract in a timely manner and in any case not more than 3 days after agreement date.
- Timely Sourcing for quotations and liaising with suppliers through the QS Team
- Maintain and monitor market prices for both labor and materials used in the projects.
- Check and monitor material usage against tender to provide data base for Management’s use.
- Coordination on Vendor Invoice Certification, Payment Certification and payments