Executive Assistant

3 days ago

Singapore ZING EXPERIENTIAL STUDIO PTE. LTD. Full time

**Location**:Singapore

**Employment Type**:Full-Time
**Reports to**:Directors

**About ZING Experiential Studio**

ZING is an innovative **Creative Tech**studio specialising in interactive and immersive experiences for both physical and virtual spaces. We bring energy, creativity, and cutting-edge technology to enhance our clients’ brand presence.

**Position Summary**

**Key Responsibilities**

**Executive Support**
- Manage calendars, schedule meetings, and coordinate appointments for senior leadership
- Prepare agendas, take meeting minutes, and follow up on action items
- Assist with travel arrangements and expense reporting

**Studio Operations**
- Oversee day-to-day administrative tasks to ensure efficient studio workflow
- Liaise with vendors, clients, and partners on behalf of leadership
- Maintain confidentiality and professionalism in handling sensitive information

**Project Coordination Support**
- Assist in coordinating timelines, schedules, and documentation for creative projects
- Support internal team communications and deadline tracking

**Communication & Documentation**
- Help maintain studio documentation, contacts, and project files

**Qualifications**
- 2-5 years of experience as an Executive Assistant or in a Project Management
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- Proficiency in project management tools (e.g., Jira, Team’s Planner)
- Comfortable working in a fast-paced, creative environment
- Discretion, reliability, and a proactive attitude

**Nice to Have**
- Prior experience in a creative, design, or media environment
- Interest in art, design, technology, or experiential marketing
- Familiarity with event planning and production workflows

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