Receptionist

2 weeks ago

Singapore FORBIS HUMAN CAPITAL PTE. LTD. Full time

This advertisement is recruiting for the position of Receptionist.

If successfully selected, you will be seconded to MOE secondary school located in Ang Mo Kio.

**Contract Period**:from 01 December 2025 to 30 November 2026.

**Personnel to be deployed at the following hours**:

- Mondays to Thursdays: 7:00am to 4:00pm, inclusive of 30 min lunch break.
- Fridays: 7:00am to 3:30pm, inclusive of 30 minutes lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays.

**The services required are set out as the follows**:
**Front Desk - General Office Duties**:

- Maintain a neat and organised reception or counter service area
- Greet and assist all visitors (including students, parents, staff, guests, and suppliers) professionally, whether in person or over the phone. Take accurate messages and direct individuals to the appropriate staff members or locations as necessary.
- Attend to sick or injured students by:

- Assisting them to the sickbay,
- Providing basic care and supervision,
- Maintaining sickbay cleanliness and student injury records,
- Processing early dismissals for unwell students, and
- Contacting parents or guardians when required.
- Manage the recordings of lost and found items
- Handle incoming/outgoing mails and assist with dissemination of documents to students/parents
- Maintain proper record of key issuance to students and contractors

**Administrative and Operational Support**:

- Update and maintain staff contact list and movement chart for dissemination and to be displayed outside HOD and Staff Rooms.
- Assist with updating of pigeonholes in the General Office and outside HOD and Staff Rooms on a monthly basis.
- Assist to prepare and issue letters or certificates for student-related matters
- Notify teachers of their relief duties during school term
- Print and issue name tags for teachers/visitors
- Some knowledge and adherence to emergency protocols.
- Support administrative staff during peak periods
- Other duties such as track bus requests, booking of facilities, photocopying, filing, scanning, data-entry, etc. whenever assigned.

The job scope will be reviewed periodically as part of overall resource planning and deployment. Additional duties may be assigned by the Admin Manager and School Leaders as necessary.

The deployed personnel must be adaptable, willing to multi-task, and able to work both independently and as part of a team.

**Personnel shall mínimally have the following qualifications, skills and experience**:

- 3 years’ counter service with administration experience in a school environment. Prior working experience in a secondary school setting will have added advantage.

The Personnel should preferably have the following skills and knowledge:

- Those with First Aid knowledge is preferred. Those trained in First Aid will have added advantage.
- Good interpersonal and communication skills
- Good team player and high level of initiative

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