Assistant Manager, Facilities

1 day ago

Singapore ST LUKE'S ELDERCARE LTD. Full time

We are looking for an **Assistant Manager, Facilities **to join the team.

**Responsibilities**:

- Space Planning
- Develop and execute space utilization strategies to optimize the use of daycare facilities.
- Collaborate with various departments to understand their requirements and plan accordingly.
- Implement space allocation and reallocation plans to accommodate changing business needs.
- Contracts Negotiation
- Negotiate and manage contracts with vendors, service providers, and suppliers for facility-related services.
- Ensure cost-effectiveness and adherence to budgetary constraints while maintaining service quality.
- Monitor and enforce contract compliance, including performance standards and deliverables.
- Facilities Management
- Oversee the day-to-day operation and maintenance of the facilities, including building systems, security, and infrastructure.
- Manage facility service requests, work orders, and repairs, ensuring timely resolution.
- Develop and implement preventive maintenance programs to ensure facility reliability and safety.
- Supervise a team of facility personnel and provide leadership in achieving operational goals.
- Health and Safety Compliance
- Ensure compliance with fire safety regulations and emergency response procedures.
- Conduct regular safety inspections and drills to maintain a safe working environment.
- Collaborate with relevant authorities to obtain and renew necessary safety permits and certificates.
- Budget Management
- Assist in the development and management of the facilities budget.
- Monitor expenses, identify cost-saving opportunities, and report on budget performance.
- Reporting and Documentation
- Maintain accurate records, documentation, and reports related to facility management activities.
- Generate regular reports on facility performance, issues, and improvements.
- BCA Certification Compliance
- Stay up to date with building management and fire safety regulations.
- Ensure that the organization is in compliance with BCA requirements and guidelines.

Job Requirements:

- Bachelor's degree in Facilities Management, Business Administration, or a related field.
- BCA certification in Building Management and Fire Safety.
- Proven experience in facilities management, space planning, and contract negotiation.
- Strong knowledge of building systems, maintenance, and safety regulations.
- Excellent communication and leadership skills.
- Proficiency in using facility management software and tools.
- Ability to work independently and collaboratively, managing multiple projects simultaneously.
- Knowledge of sustainability and energy-efficient practices in facility management is a plus.
- Strong problem-solving abilities and attention to detail.
- Willingness to respond to facility-related emergencies outside of regular working hours.

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