Associate Consultant

1 week ago

Singapore NTT ASIA PACIFIC PTE. LTD. Full time

Job Description Summary

Assists with maintaining daily operations of the physical facility. Supports maintenance mechanics and facilities staff by performing “handyman” maintenance duties such as furniture moves, simple electrical projects, spot painting and/or cleaning, light construction and/or exterior cleanup. Works with outside contractors on building and equipment repairs. Operates site equipment as needed, using hand and power tools as necessary. May perform other activities such as audio-visual (AV) set up for meetings or conferences, inter-office mail deliveries, waste paper recycling, and stocking of employee break areas. May maintain documentation such as power diagrams, network diagram, space usage, etc. and also assist with the editing of media materials, such as tapes. May provide support to vendors/contractors such as security force, cafeteria, media relations. May assist in hosting corporate visitors/dignitaries.BCP & CSR project management.

**Job Description**:
The primary responsibility of the Assoc Specialist is to ensure that general maintenance and repairs within the NTT office environment and related buildings, including tenants are carried out within the service level agreement.

**Key roles and responsibilities**:

- Ensure that all maintenance and repair requests received within the NTT office environment and related buildings are carried out in line with the service level agreement
- Coordinates the distribution of and response to all service requests related to the facilities
- Participates in daily building inspections and ensures that all work undertaken conforms to the Health and Safety Act
- Conduct daily walkabouts, checking the cleanliness of all areas, especially bathrooms, break rooms, and kitchens
- Document and report on in-progress, new, and/or completed maintenance, and repair requests to management
- Co-ordinate routine maintenance and repairs scheduled
- Assist with ensuring that the tasks are completed according to the schedule and update and maintain the maintenance database
- Ensure that buildings, offices, and equipment are maintained to the required standards and that service levels are met
- Provide support to ensure that all office facilities, tools, equipment, and stock (office consumable) levels are maintained and securely stored
- Liaise with all internal and external stakeholders including building services management, security, access control, and cleaning staff
- Escalate non-performance of internal and external stakeholders to the management
- Approve all contractor documentation and maintain records such as permits, leases, and correspondence on behalf of NTT
- BCP project management skills, experience & knowledge
- CSR project management skills, experience & knowledge

**Knowledge, skills, and attributes**
- Highly motivated and able to work independently
- Highly organized in administrative skills
- Basic knowledge of general hygiene practices
- Good knowledge of facility layout
- Ability to read and follow instructions
- Knowledgeable of safety practices
- Excellent time management and project management skills
- Proactive and pays attention to detail
- Demonstrate a positive attitude towards work and can manage assigned job processes
- Ability to coordinate the work of others
- Ability to communicate with stakeholders at all levels
- Project management skills

**Academic qualifications and certifications**:

- Relevant college education

**Experience required**:

- Relevant experience in a similar position and/or environment

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