Strategic Support Associate

**Office & Facilities Management**
- Oversee day-to-day office operations to maintain a safe, clean, and productive work environment.
- Manage office supplies, equipment, repairs, and general upkeep.
- Act as liaison with landlords, building management, and external vendors for all office-related services.
- Coordinate meeting logistics, room bookings, and company events.
- Ensure compliance with workplace safety, statutory, and regulatory requirements.
- Maintain accurate records of business licenses, permits, and compliance documentation.

**Executive & Administrative Support**
- Provide high-level administrative and executive assistance to Senior Management and family members with utmost discretion.
- Manage complex calendars, appointments, meetings, and engagements to ensure optimal time management and preparation.
- Organize and prepare materials for meetings, track action items, and follow up as needed.
- Handle confidential documents and communications with professionalism and sensitivity.
- Provide administrative and IT support to the Corporate Services Manager and assume responsibilities during absence.

**Property & Lifestyle Management**
- Oversee and manage residential properties in Singapore, ensuring smooth operations and maintenance.
- Execute concierge services for family members, including bespoke travel planning, accommodation bookings, and lifestyle arrangements.
- Handle expense processing, manage payables, and ensure compliance with statutory obligations on behalf of family members.

**Vendor & Budget Oversight**
- Manage vendor relationships, including IT support, cleaning, courier, and pantry services.
- Negotiate and review vendor contracts to ensure service quality and cost-effectiveness.
- Monitor and manage office budgets, procurement, and service-related expenses.
- Process invoices and liaise with the Finance team to ensure timely vendor payments.

**Human Resources & Team Engagement**
- Facilitate onboarding and offboarding processes, including workspace setup, orientation, and clearance.
- Organize staff engagement initiatives and employee welfare programs.
- Collaborate with other administrative and professional staff to ensure seamless office operations.

**Strategic Projects & Process Improvement**
- Support special projects and initiatives by conducting research, gathering data, and coordinating tasks as assigned.
- Proactively identify and drive process improvements to optimize workflows and enhance operational efficiency.
- Champion initiatives that embed and reinforce corporate values in alignment with the organization’s strategic vision.

**General & Ad-Hoc Support**
- Serve as the central administrative point of contact for internal departments and external stakeholders.
- Support the flow of communication and coordination of organizational announcements and updates.
- Perform other administrative tasks and ad-hoc duties as required.

**REQUIREMENTS**:

- Minimum **5 years proven experience**in an administrative support role.
- **Proactive & Self-Starter**: Anticipates needs and takes initiative without constant supervision.
- **Career-Driven with a Desire to Succeed**:Shows genuine ambition, motivation, and pride in delivering exceptional results while building a successful professional path.
- **High Accountability**:Takes ownership of outcomes and follows through meticulously.
- **Composed Under Urgent Demands**:Maintains calm, clarity, and sound judgement when managing time-sensitive or rapidly evolving situations.
- **Professional Presence**:Well-groomed, articulate, and poised in demeanour.
- **Organized & Detail-Oriented**:Excellent at prioritizing and multi-tasking.
- **High Integrity & Credibility**:Handles sensitive matters with absolute discretion and professionalism, consistently earning trust and respect.
- **Flexible & Adaptable**:Able to adjust to changing schedules, last-minute requests, and evolving priorities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- Ability to handle confidential information with professionalism and discretion.