Facility Manager

We are Asia-Pacific’s largest pan-regional pure-play life science, innovation and R&D real estate platform, backed by an Australian headquartered multinational real estate company and leading US private equity growth investor. The platform focuses on investing, acquiring, developing, constructing, managing, and operating real estate projects in fast-growing life sciences, innovation and R&D real estate markets in Asia-Pacific. The company operates within two main segments - a high-barrier-to-entry life sciences project construction management business and a specialized investment management business. Since the 2000s, the project construction management business has worked on over 200 projects in Asia-Pacific for more than 100 blue-chip life sciences and pharmaceutical companies, with many repeat clients. The investment management business currently manages ~SGD 2 billion of AUM on behalf of institutional investors, with strong aspirations for growth within the region.

We are looking for a **Facilities Manager **to join us

The Facilities Manager is responsible for maintaining high standard of operations and maintenance of the assets, leading operational staff to deliver, monitoring the administration and processing of documents and fees to ensure Company and statutory standards are met, and acting as the primary stakeholder liaison to support the operations of the property.

**Key Accountabilities**:
Procurement, Contract Delivery, and Vendor Management

The Facilities Manager is responsible for procuring services and managing service contractors to deliver high standards of services.
- Manage and support Procurement Executive in sourcing and negotiations with reliable and reputable vendors / suppliers / utilities providers;
- Review and/or prepare tender documents, budgets, calling of quotations, evaluation of bid proposals including undertaking cost comparisons and preparing recommendation of awards for contractors / vendors;
- Review and/or prepare and issue Services Contracts / Purchase Orders / Work Orders / Letter of Award in a timely manner;
- Manage daily procurement and contract administration requirements;
- Review and/or prepare evaluations and recommendations for approval of Variation Orders;
- Review and/or prepare certifications of sub-contractor / vendors’ payments claims & final accounts,
- Ensure the term contracts are renewed and bulk tenders are called in timely manner;
- Maintain and update the procurement database;
- Monitor costs against budget;
- Work closely with the Property Management department on the procurement of goods and services required;
- Liaise closely with Finance for the monthly closing;
- Work closely with the project teams and relevant business partners to ensure successful delivery of project objectives;
- Assist Management in all contractual and costing matters;
- Prepare and submit regular reports as required by the Business; and
- Undertake any other ad hoc duties as assigned by the management

Asset Operations and Maintenance

The Facilities Manager is responsible for supporting the Asset (Building) property management teams to ensure smooth day-to-day operations, including both soft services, i.e. housekeeping, security, landscaping, pest control, waste management etc. and hard services, i.e. building works, mechanical and electrical systems.
- Ensure safety, functionality and cleanliness of portfolio premises;
- Develop and implement maintenance schedules for building Works and M&E systems;
- Engage professional services providers to undertake the mandatory regulatory inspections e.g. periodic structural and façade inspections;
- Develop strategies, set realistic targets, oversee and lead the operation team to achieve operation excellence;
- Ensure all services and systems are operating according to standard at all times, including but not limited to trouble shooting, visiting to sites and assets regularly, actively engaging relevant teams and stakeholders, and attending to complaints;
- Identify any gaps and opportunities, develop solutions (including exploring new technologies/ innovative ideas) and execute plans to improve operations; and
- Lead and manage facilities’ operations personnel including recruitment, mentoring, identifying training opportunities to enhance competency levels, undertaking performance reviews etc.

Tenancy Delivery

The Facilities Manager is required to coordinate with relevant teams to ensure smooth delivery for tenants.
- Understand and able to review building works, mechanical and service design drawings and specifications;
- Identify defects and manage rectification works required, including but not limited to procurement of works, organizing hoardings, signages and security, liaising with shopfitters and contractors, managing loading/ unloading, parking, etc.
- Ensure Tenants’ compliance with obtaining the required statutory permitting approvals prior to commencing works and upon completion; procure and maintain copie