HR & Admin Executive

2 days ago

Geylang, Singapore Puretech Engineering Pte Ltd Full time

**Responsibilities**

**Hiring, Orientation, Training & Development**
- Prepare and conduct New Employee Orientation Program to all new employees.
- Maintain & update the Employees’ Training Record.
- Maintain and update personal files and leave records of all employees and ensure easy reference by HR and Admin department.
- Manage and co-ordinate new employee’s orientation and onboarding process by sharing onboarding packages and explaining company policies and ease them into new working environment.
- Administer relevant documents pertaining to employees’ employment, resignation, termination, confirmation, contract renewal, appraisal and etc.
- Handles whole process of final settlement & exit-clearance of Indirect staffs.
- Involves in grievance and disciplinary issues
- Manage the staffing needs of the organization
- Liaise with relevant department for yearly training requirement

**Payroll & Submission**
- Perform monthly payroll processes using EasyPay, CPF Submission, and update e-leave record
- Responsible for statutory payment submission and claims - CPF, FWL, IRAS (IR21, IR8A), NS claims, Government
- Paid maternity, Paternity and childcare Leave, Mediation (TADM), etc.

**Benefits & Compensation**
- Issue medical chit, maintain medical claim and leave record for all employees.
- Manage portal and administration of medical claims
- Arrange accommodation and housing necessities for foreign employees.
- Update foreign employees’ residential address to MOM.
- Handle travel arrangement for business or foreign employee home leave etc. purchase of air ticket.
- Claim back levy for foreign employee who went back to India for home leave.
- Renew insurance for work injury compensation, public liability, burglary, fire, foreign worker medical, personal accident (overseas) and vehicle.
- Arrange lorry for maintenance, repair or inspection.
- Arrange for repairs of computers and other office equipment and find alternative solution for employee to carry out work due periods of equipment shutdowns.

**Administration**
- Ensure all employees adhered to office rule and regulation to making a safety and healthy working environment.
- Weekly checking of dormitories
- Ensure office cleaner carry out his duty on time and completeness.
- Plan, coordinate and execute various company events, annual dinner, team building and any other events
- Liaise with external partners, like insurance vendors, and ensure legal compliance
- Constant following up on outstanding matters
- Preparation of grant proposal and submission
- Other adhoc duties as assigned

**Requirement**
- Diploma/Degree in Human Resource/Business equivalent
- Min 3 years of working experiences in related field
- Ability of work under stressful deadlines and independently
- Familiar with payroll regulations (eg. Employment Act, CPF Act etc.)
- Possess effective organizational and follow-up skills, meticulous
- Good interpersonal skills and able to interface with all levels, internally and externally, in a professional and responsive manner

**Job Types**: Full-time, Permanent

**Salary**: $2,800.00 - $4,000.00 per month

**Benefits**:

- Professional development

Schedule:

- Monday to Friday

Supplemental pay types:

- 13th month salary

**Experience**:

- Human resources: 1 year (preferred)

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