HR Manager

Overview:
Mayer Brown is a leading global law firm with offices in 26 key business centres across the Americas, Asia, Europe and the Middle East. With approximately 200 lawyers in each of the world’s three largest financial centres — New York, London and Hong Kong — we are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.

We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.

**Responsibilities**:
Working closely with the Regional HR Director and the Office Managing Partner (OMP), the HR Manager will provide a proactive HR and business partnering service to support the effective running of the Singapore office, including overseeing secretarial services.

The role will oversee the full range of HR operations for Singapore, ensuring policies and practices are in compliance with local regulatory requirements.

The main objectives of this role will include operating as a HR business partner, managing employee relations matters, the co-ordination and management of operational HR, talent attraction and retention strategies, payroll and delivery of HR related projects.
- Provide guidance and advice to partners and managers on HR best practice and people related matters
- Handle employee related matters and queries, flagging any issues with the HR Director promptly; advise employees on HR policies
- Perform the day to day HR operations, including monthly payroll for the office; responsible for all associated payroll activities such as annual tax filings
- Maintain up-to-date HR records, including sickness records; manage and maintain accurate data in PeopleSoft (HR) system and ICIMS (recruitment) system
- Manage the lawyer registration process with the LSRA and practicing certificate renewals
- Handle compulsory reporting of HR matters to government agencies/departments (e.g. monthly ART uploads)
- Handle staff on boarding / off boarding and other staff movement
- Process employee benefits and welfare matters; handle renewal of medical and other employee related insurances
- Provide local support for HR annual processes such as appraisals, salary review and bonus awards, working with the regional HR team
- Manage the recruitment process from start to finish, working closely with the regional recruitment team
- Coordinate with HR related vendors and ensure contracts are maintained and renewed on a timely basis
- Responsible for secretarial services, including supervision of the secretarial team, to ensure high quality secretarial support is provided for the office; to deal promptly, effectively and fairly with any queries or issues with any individual secretary
- Ensure the daily operations are aligned with the Firm’s HR policies and procedures and comply with local labour laws and regulatory requirements; make recommendations for change as appropriate
- Develop and maintain the office employee handbook; update policies as required
- Conduct exit interviews and disseminate information as appropriate, ensuring trends and issues are highlighted to the HR Director and OMP
- Coordination of the business continuity plans (BCP) for the office; representing and leading on all BCP related issues and following up on actions as appropriate
- Handle international client secondments and inter-office secondments involving the Singapore office, working with the International Mobility Manager; provide guidance and support in relation to local client secondment agreements and arrangements
- Assist in the development of the firm’s diversity and well-being programmes and the co-ordination of initiatives and office events
- In conjunction with the learning and development team, assist partners and managers in identifying training needs and developing interventions
- Lead and support projects on HR related issues for the office as required
- Prepare and manage allocated budgets and expenditure, highlight and explain material variances with actual expenditure incurred
- Work collaboratively with the various support departments to facilitate cross office working with Mayer Brown’s offices regionally and globally
- Keep abreast with organizational changes and business developments
- Keep up-to-date with local regulations, legislation and labour laws in relation to HR related matters
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