HR Assistant Officer

1 week ago

Singapore ELECTRONIC SYNERGIES (S) PTE LTD Full time

**Job Title: HR Assistant Officer / Officer**

**Location**:Kaki Bukit, Singapore

**Job Type**:Full-time

**Working Hours**:5 days per week (Mon - Fri)

**Job Scope**:

- Assist in the end-to-end process of non-executive employee recruitments (Include but not limited to job advertising, arrange interview, prepare onboarding documents, induction training, etc.)

- Prepare all Human Resource related letters/documents

- Prepare and disseminate Company Memo

- Sourcing and arrange relevant training for employee & maintain employee training records

- Manage attendance & OT of all the employee and prepare the monthly attendance report

- Process the monthly payroll for non-executive employee

- Handle and renew employee insurance

- Handle employee resignation for non-executive level

- Review and update organisation chart

- Handle employee conflict or grievance

- Responsible for non-executive level performance appraisal (confirmation, annual appraisal, increment, promotion, etc)

- Assist in completing any survey or report which required by MOM

- Prepare Group Headcounts Report every month-end.

- Manage the employee personal file

- Generate essential /required reports for management review.

- Responsible to arrange the inspection for Pressure Vessel (PV) which required by MOM

- Manage all the company’s key include locker key, main entrance key, office key, pedestal key, etc.

- Prepare Payment Voucher for those related invoice

- Assist in managing IT assets / items such as laptop, mouse, monitors, etc.

- Assist IT with laptop setup and clearance

- Arrange the working schedule and task for part-time cleaner

- Calculate the monthly wages for part-time cleaner

- Manage the first-aid items for office and production

- Manage the Door Access System such as adding user, deleting user, public holiday setting, time setting, etc.

- Ensure a proper record of fire drill for ISO purpose

- Answering all the incoming calls and transfer to appropriate department or person

- Help to arrange air ticket, accommodation and travel insurance for business trip

- Undertake any other administrative tasks such as procurement of stationery, procurement of drinking water, scheduling air-con servicing & fire extinguisher servicing, procurement of pantry items, renewing Electrical Installation Licence, renewing relevant service contract, etc.

**Additional Finance Task**:

- Assist in IT matters

**Skills & Qualifications**:

- Diploma/Degree in Human Resources or related discipline

- At least 2 years' HR Generalist experience or equivalent experience in Manufacturing industry

- Preferably experienced in EPE Payroll System

- Proficient in Microsoft Office

- Well-versed in local Employment Laws

- Good communication and interpersonal skills with the ability to communicate with all levels of staff.

- Good time management and multi-tasking skills

- Able to work independently with mínimal supervision

- Able to maintain confidentiality of sensitive information

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