Senior Logistics Executive

4 days ago

Singapore CARNIVAL WIZ PTE. LTD. Full time

**1.**Pre-Event Logistics Planning**:

- Liaise with event planners, clients, and production teams to understand logístical needs
- Develop detailed logistics plans covering timelines, loading schedules, routes, and delivery checkpoints
- Identify and coordinate equipment requirements (e.g. staging, AV, lighting, booths, printed materials)

**2.**Transport & Vendor Coordination**:

- Schedule and manage transportation of materials to/from venues (local and international)
- Engage and supervise third-party logistics providers (3PLs), customs agents, freight forwarders, and rental vendors
- Arrange vehicle bookings, manpower, rigging services, and lifting equipment (e.g. forklifts, cranes)

**3.**Customs & Regulatory Compliance**:

- Handle customs clearance for imported event equipment and materials (temporary or permanent imports)
- Prepare and submit documentation: packing lists, invoices, trade permits, delivery orders

**4.**On-Site Execution & Support**:

- Supervise loading/unloading operations at event venues
- Coordinate crew deployment for set-up and teardown
- Troubleshoot last-minute delivery issues, missing items, or equipment malfunctions
- Ensure safety protocols and venue rules are strictly followed

**5.**Inventory & Asset Management**:

- Maintain accurate inventory of event items: displays, booths, decor, AV gear, banners, etc.
- Track movement of reusable items across multiple events
- Manage warehouse storage, return logistics, and damage reports
- Handle loss/damage claims and asset insurance if applicable

**6.**Post-Event Operations**:

- Organize reverse logistics: collection, packing, and return of all equipment
- Coordinate post-event disposal or recycling of used materials
- Produce event logistics reports: delivery issues, damage logs, staff performance
- Conduct lessons-learned sessions to improve future operations

**7.**Team Leadership & Administration**:

- Lead a team of junior logistics executives, drivers, or warehouse assistants
- Train event crew on loading/unloading procedures, documentation, and safety practices
- Track logistics costs, negotiate with vendors, and support budget planning
- Manage logistics-related purchase orders and invoicing

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