Administrative Executive

**About Thrive Healthcare
Many people struggle with getting back to moving and feeling normal after suffering from an illness or injury. At Thrive Healthcare, we have identified a gap in post-discharge care. That is, many patients are discharged with the notion that they are able to seek their own rehabilitation. But that is not always true.

And this is why we exist. To improve the continuum of rehabilitation in the community by providing better care. We are a home rehabilitation company that seeks to empower and guide our clients towards functional recovery.

If you are reading this, chances are that you have the same passion as us, and a deep-desire to continue learning and improving the lives of those around you.

We help you to **_Move Better, Feel Better, and Thrive.
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**Why join us?
Thrive is not just another workplace. We are a team that is first and foremost invested in you, your needs and your overall well being. Our culture is not just about creating an awesome work environment, it is about providing you with an opportunity to thrive in all areas of your life.

We believe that people come first and that is why we want to create an environment that is focused on helping you achieve your best.

**Responsibilities of an Administrative Executive & Accountant:
As an Administrative Executive and Accountant, you are often the first point-of-contact for any of Thrive Healthcare’s or its subsidaries and clients. As such, it is imperative that you hold the highest standards of service, along with a friendly and welcoming demeanor characteristic of Thrive Healthcare. Your duties include both in-person and administrative duties, and a keen attention to detail is key.

Your responsibilities include, and are not limited to:
Administrative:

- Take and manage booking and registration of appointments and services on respective booking systems (e.g. Electronic Medical Record System) for all physiotherapy related services
- Facilitate in the management and scheduling of coaches’ roster, and update relevant systems accordingly
- Maintain great customer service in accordance to service standards set out by Thrive Healthcare
- Maintain an accurate Point-of-Sale (POS) record, and inventory as required, and update relevant stakeholder(s) when inventory reaches a re-order quantity
- Ensuring a clean, safe and welcoming facility at all times
- Keep all equipment and supplies in order and facility clean
- Source for and order corporate gifts/products as required
- General administrative duties
- Liaise with vendors freelancers and subcontractors on their rosters/duty schedules.
- Other ad-hoc duties as required

Accounting:

- Financial Reporting: Prepare and analyse financial statements, including income statements, balance sheets, and cash flow statements, to provide insights into the financial health of the practice and fitness services
- Accounts Payable and Receivable: Manage accounts payable and receivable processes, including invoicing, billing, collections, and vendor payments, ensuring timely and accurate transactions, alert and flag up late bills to relevant stake holders
- Payroll Administration: Oversee payroll processing, including employee and locums compensation and claims, benefits administration, and compliance with tax regulations and reporting requirements
- Financial Compliance: Ensure compliance with relevant accounting standards, tax regulations, and industry-specific regulations, staying updated on changes and implementing necessary adjustments
- Internal Controls and Processes: Collaborate with management to establish and maintain internal controls and procedures to safeguard assets, mitigate risks, and maintain integrity in financial operations.
- Audit Preparation and Support: Coordinate financial audits and examinations, providing documentation, analysis, and support to auditors to ensure a smooth and efficient audit process.
- Advisory and Support: Provide financial guidance and support to management and department heads, offering insights, recommendations, and analysis to facilitate informed decision-making.
- Budgeting and Forecasting: Collaborate with management to develop annual budgets and forecasts, monitoring performance against financial targets and identifying variances for corrective action.
- Financial Analysis: Conduct financial analysis and modeling to support decision-making, evaluate business performance, and identify opportunities for cost optimization and revenue enhancement.

**Skills & Qualifications**:

- Proficiency in English, good if conversational in other mother tongues in Singapore (Mandarin, Malay, Tamil)
- Excellent knowledge of Microsoft Office
- Full comprehension of office management systems and procedures
- Accounting experience (preferable in the healthcare and/or fitness industry) with relevant diploma or degree in Accounting
- Good communication, interpersonal and problem-solving skills
- Friendly, outgoing and positive personality
- Sensitive to other