Shipping Admin Executive
3 days ago
Operations
- Handle day-to-day shipping operations (import/export/transhipment)
- Managing and coordinating all shipping operations, ensuring timely and accurate handling of import/export activities
- Handle billing, cost verification, and coordination with finance for payment matters
- Coordinate import/export activities, including booking, freight forwarding, and customs clearance.
- Track and monitor shipments to ensure on-time delivery.
- Prepare and review shipping documents (Invoice, Packing List, BL/AWB, COO, permits).
- Follow up with suppliers, forwarders, and factories on cargo readiness and delivery schedules.
- Support quality control by checking shipping conditions, packaging, and SOP compliance.
- Assist with cost control, freight quotation comparison, and vendor negotiations.
- Handle daily office administration: data entry, filing, and document management.
- Maintain trackers and reports for shipment status, vendor performance, and cost analysis.
- Provide ad-hoc administrative support to shipping managers and management team.
**Requirements**:
- Diploma / Degree in Supply Chain, Logistics, Business, or related field.
- 2-3 years’ experience in shipping, logistics, or supply chain support.
- Familiarity with import/export procedures and shipping documentation.
- Proficient in MS Office (Excel, Word, PowerPoint).
- Good communication skills in English, Chinese & Malay.
- Detail-oriented, well-organized, able to multitask under pressure.
- Independent, proactive, and a good team player.
Working Hours: 09:00 - 18:20, Monday to Friday
Annual Leave: 14 days
Medical Leave: 14 days
Pay: $2,000.00 - $2,800.00 per month
Work Location: In person
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