Administrative and Front Desk Executive

5 days ago

Singapore HO BEE LAND LIMITED Full time

Assist with day-to-day administrative and front desk operations for the office.
- Maintain the front desk area and meeting rooms in a tidy, neat, and orderly condition.
- Coordinate the maintenance and supply of office equipment, such as copier machines, flower arrangements, corporate gifts, pantry supplies, stationery, and a recycling initiative etc.
- Maintain postage records and franking credits, and arrange for courier services and mail distribution.
- Managing calendars. Booking conference rooms and managing the audiovisual equipment.
- Organise and schedule meetings and annual events, including logistics, luncheon arrangements, and gift arrangements during festive seasons.
- Maintain and update records of complimentary car park tickets for visitors and guests.
- Assist management members with insurance claims, if required.
- Providing backup assistance for our Chairman, CEO and COO.
- Work with the Tea Lady in serving visitors and guests.
- Provide administrative support to other departments when required.
- Other tasks as and when required.

**Front Desk Management**
- Handling inquiries and forwarding calls
- Maintain and update the meeting room booking diary and assist with booking meeting rooms as needed.
- Attend to visitors and prepare meeting rooms for meetings
- Set up the projector and liaise with technical support for meetings when required.
- Ensure meeting rooms are neat and tidy after use.Other tasks as and when required.

**Requirements**:

- At least 3 years of working experience in a similar capacity
- Able to communicate well
- Minimum GCE “O” level and above
- Independent, positive, mature mindset and able to demonstrate strong teamwork skills.

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