Senior Executive, Administrative Support

3 days ago

Singapore NTU (Nanyang Technology University- Main Office-HR) Full time

Your key responsibilities include (but not limited to):
Events Management

Organising and coordinating visits by external parties/collaborators; Research Seminars/Workshops; CoE Distinguished Speaker Series; Tan Chin Tuan Inbound Exchange Fellowship; MAE Distinguished Speaker Series
- Coordinate visits with internal and external stakeholders and program planning.
- Organise research seminars/workshops and support promotion activities related to research.
- Provide logistic support for meetings, events including scheduling, venue setup, transportation, accommodations, audio-visual requirements, catering services, and on-site coordination.
- Prepare Invitation Letters and process Non-Resident Professional (NRP) payment claims.
- Draft and send out seminar announcements.

Research Administration Support
- Provide admin support for all research staff recruitment matters, internal transfers, contract renewals, etc.
- Update and maintain the databases on School's research manpower.
- Assist in the day-to-day office operations.
- Cover the Unit Manpower Officer (UMO) role, when required.
- Other duties and projects, as assigned by the Reporting Officer.

**Requirements**:

- Degree from a recognized institution preferred.
- Ability to handle database/administrative systems
- Ability to multi-task and work independently with staff and faculty at all levels
- Ability to handle changing priorities and deadlines
- Event planning and management experience is an advantage
- Possess good planning and organization skills
- Possess good interpersonal and communication (oral and written) skills
- Possess problem solving and critical thinking skills

Hiring Institution: NTU

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