Paralegal - North & South Asia (Based in Singapore

Company Description

“We’re not in the shipping business; we’re in the information business” -Peter Rose, Expeditors Founder

As a Fortune 500 company, Expeditors employs more than 19,000 trained professionals in a worldwide network of over 350 locations across six continents. Expeditors satisfies the increasingly sophisticated needs of international trade through customized solutions and seamless, integrated information systems. Our services include the consolidation and forwarding of air or ocean freight, customs brokerage, vendor consolidation, cargo insurance, time-definite transportation, order management, warehousing, distribution and customized logistics solutions. Expeditors is headquartered in Seattle, Washington.

**Job Description**:
**_
Responsibilities include, but are not limited to, the following:_**
- Perform paralegal duties with a focus on support of fast-paced, high-volume commercial practice needs, which may include drafting of standard documents, reviewing and revising customer documents, and client discussions, which are often _ad hoc_ in nature and arise on short notice through in-person collaboration and integration with sales, account management, and executive leadership.
- Evaluate and process contract review requests; exercise independent judgment to identify and coordinate timely responses.
- Coordinate and supervise signings, notarizations, legalizations, apostilles and other document execution functions, including obtaining wet signatures on-site from executives, and arranging transmission by courier or electronically, often on short or same-day notice, working with regional leadership based in North and South Asia.
- Serve as initial intake and primary point of contact for routine legal queries in North and South Asia (including, for example, related to standard form customer service agreements, non-disclosure agreements, customer questionnaires, and bid responses in English and Chinese languages).
- Provide document support in drafting and red-lining a variety of customer-facing commercial documents in English and Chinese language, including non-disclosure agreements, service agreements, technical quality agreements, statements of work, standard operating procedures, etc.
- Exercise discretion to evaluate and escalate matters to supervisor and other Expeditors’ attorneys as appropriate.
- Develop and maintain files, organize file documents, and maintain status reports on files, including the timely upload of all fully signed contracts into Expeditors’ contract lifecycle management (CLM) platform.
- Be responsible for ensuring that all non-English and bilingual documents have been signed-off by Expeditors’ approved legal translation services provider with English reference translations provided for all non-English language documents).
- Lead collection and tracking of all contracts data for North and South Asia (including contract volume and deviation reporting as required).
- Develop, implement, and oversee regional legal department management projects
- Evaluate and process invoices from outside legal services providers and create related reporting
- Monitor deadlines.
- Act as primary support for the attorneys in entity corporate maintenance tasks, including coordinating the execution of required documents and communicating with country controllers and senior executives as needed, often on short notice
- Work with attorneys and outside counsel in support of litigation management and filing of court documents, upon specific request.
- Act as an ambassador for the Legal Department in North and South Asia.
- Act as liaison among internal teams in the Legal Department, and other departments within the company (for example, by fielding regular inquiries from sales, accounting, and operations personnel and referring them to other contacts within the Legal Department)
- Assist in managing third-party contract support vendor, including reviewing service levels and invoices submitted for payment
- Provide general paralegal support to Legal Department attorneys as needed
- Provide project management support as needed
- Provide backup support to administrative team members

**Qualifications**:

- Ability to perform job responsibilities to the highest professional standards as an ambassador for the Legal Department, striving at all times to embody and implement the Expeditors Core Competencies, Cultural Attributes and Legal Department Vision Statement.
- Exercise independent judgment and discretion in order to meet deadlines and accomplish tasks
- Tech-savvy with experience in contract lifecycle management and a proficiency in the Microsoft Office suite of products in performing a variety of computer-based tasks: creating and maintaining spreadsheets, preparing presentations, creating/formatting documents, maintaining calendars, tracking deadlines
- Ability to learn and adapt to new technology quickly and help train lawyers in the adoption of such technology
- Sophisticat