Receptionist Admin Assistant #sengkang

2 weeks ago

Singapore GREENSAFE INTERNATIONAL PTE. LTD. Full time

**Qualification**
- Minimum GCE “N” level

**_Other Requirements _**
- Preferably has 2 years of relevant work experience, with an added advantage if the experience is within a primary school environment.
- Good communication and inter-personal skills
- Good team player with a high level of initiative
- Good customer service skills
- Mature individual with a pleasant disposition, is polite, patient, caring and positiveProficient in MS Office

**Working hours**
- Mondays to Fridays: 7:00am to 4:00pm, inclusive of 0.5hr lunch break
- Fridays: 7:00am to 3:30pm, inclusive of 0.5 hr lunch breakService not required on Saturdays, Sundays and gazetted public holidays

**Reception**
- Manage Front Desk duties with customer service mindset meeting the realist challenges and demands of a Primary School setting
- Answer phone calls, attend to walk-in visitors, takes messages, responds to enquiries and provide general useful information (in a dynamic environment where calls are volumous)
- Maintain customer related information when required, eg phone log.
- Communicate with teachers regarding parents’ feedback/ messages from phone calls or walk-in parents
- Handle daily varied demands and queries from parents/students/vendors/saff etc
- Render first level assistance to walk-in students’ needs including sick and injured students. To escalate case to other colleagues in the office immediately if it is beyond superficial cases
- Handle/support situation when students’ vomit, soiled their clothes
- Assist student in times of need, eg lost & found items, change of uniform, locating teacher/classroom/parent
- Assist in receiving of goods and incoming mailsMaintain tidiness of the Reception area at all times

**General Admin**
- Assist in the counting / sorting / packing / distribution of brochures or leaflets/items to the teachers and students
- Attend to students leaving school early
- Assist in the dissemination of information: school circulars, parents' messages
- Manage stock of spare uniform
- Keep stock of first aid items
- Maintain the forms in the reception trays to ensure forms are current and replenished timely
- Assist in Primary One registration such as making photocopies of documents; calling parents to submit forms etc
- Support any other general admin duties as and when required.
- Any other duties assigned by School Leaders/Head of Departments/Administration Manager.

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