Corporate Secretarial

2 weeks ago

Singapore REAL ESTATE ANALYTICS PTE. LTD. Full time

**Corporate Secretarial & Administrative Assistant**

A hybrid role supporting both corporate secretarial functions and administrative duties to ensure seamless governance compliance and day-to-day operations efficiency. This position involves handling statutory requirements, assisting with regulatory filings, and providing administrative support to the Customer support team.

**Key Responsibilities**

**Corporate Secretarial Duties**

Manage a portfolio of local companies, ensuring compliance with the Companies Act.

Assist in the incorporation of new companies, striking off, and changes in corporate structure.

Prepare and file statutory documents such as Annual Returns, directors' and shareholders’ resolutions, and meeting minutes using ACRA’s BizFile+.

Maintain and update statutory registers and minutes books.

Prepare financial statements in XBRL format and file them accordingly.

Handle share transfers, including e-stamping and issuance of share certificates.

Manage Corppass authorisations and digital access to statutory platforms.

Arrange notarisation and legalisation of corporate documents submission.

**Administrative Duties**

Provide day-to-day administrative support such as data entry, filing, scheduling, and document control.

Assist with the preparation and formatting of reports.

Handle client correspondence, monitor filing, maintain tracking systems for client renewals.

Liaise with internal teams and clients to facilitate documentation and process flow.

**Skills & Competencies**:
Minimum 2 to 3 years of similar experience

Diploma Holder or Professional Certificate

Good knowledge of ACRA, BizFile+, and Singapore Companies Act.

Proficient in Microsoft Office Suite (Word, Excel, Outlook) and XBRL software tools.

Strong organisation skills, with attention to detail and ability to manage multiple priorities.

Discreet with handling confidential information and client matters.

Good communication and interpersonal skills to liaise professionally with clients and authorities.

Able to work independently and as part of a team in a fast-paced environment.

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