Administrative Associate, Nursing

5 days ago

Singapore NTUC Health Full time

COMPANY DESCRIPTION

**NTUC Health Co-operative Limited (NTUC Health)** is an NTUC social enterprise that provides a comprehensive and integrated suite of quality and affordable health and eldercare services to meet the growing needs of families and their dependents. Building on more than four decades of experience and expertise, NTUC Health is among the largest senior day care, nursing home and home personal care providers in Singapore. It also offers other services for seniors such as an active ageing hub, senior activity centres, community support for vulnerable seniors, and a sheltered / senior group home. In addition, it runs a chain of dental clinics, and a family medicine clinic

DESIGNATION : Administrative Associate, Nursing (Nursing Home) (1 year contract)

RESPONSIBILITIES
- Ensure all information for submission to the various departments is collected and submitted on time
- Collate and submit vaccination records of residents to HPB,
- Consolidate monthly training records for submission to HR Development
- Consolidate the CQI and readmission data for monthly review
- Consolidate Hospitalization and home leave forms for auditing.
- Collate medication invoices and submit them to the Finance department for billing.
- Ensure supplies (consumables, rations, stationery, etc) at the wards are maintained
- Confirm residents’ appointments and arrange for their transport for an external appointment
- Support the set up of wards for admission such as labeling of keys, trolleys, cupboards ward stock items, medication trolleys, drawers, putting up of posters, etc.
- Prepare the new admission headboard, sticky labels, etc.
- Print the required documents, posters, rosters, etc for the care team
- Coordinate and prepare the logistics for meetings and staff training for the department e.g. book training venues, prepare AV equipment, distribute materials, etc
- Ensure proper filing of documents for auditing eg Dietician review, Quality assurance monthly audit, Review of Death, induction checklist, etc
- Ensure proper filing of all the minutes and meeting attendance.
- Collate and submit external service timesheet to Operation.
- Cross-cover front desk reception duties
- Assist to tally the OT with the roster before approval by NMs.
- Consolidate ward rosters and print them out for the wards.
- Collate and file past roster for auditing.
- Coordinate external training requirements and assist trainers with the preparation and setup.
- Collate all required certifications for auditing such as BCLS, SNB, training certification, etc.
- Coordinate 6 monthly dental services
- Ad Hoc assignment by NM or NC.

QUALIFICATIONS
- Diploma or Higher NITEC/NITEC in Business Administration or GCE ‘O’ level
- At least 1-2 years of working experience in related industries and/or preferably healthcare
- Good communication skills (oral and written)Independent, resourceful, and self-motivated

OTHER INFORMATION

Location: Chai Chee Nursing Home

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