Administrative Executive

3 days ago

Singapore FALCON AUTOMATION AND INTEGRATIONS PRIVATE LIMITED Full time

**Administrative & Documentation**

- Prepare and manage paperwork such as quotations, invoices, delivery orders (DO), and purchase orders (PO).
- Print and file final invoices for records.
- Collect receipts, file them systematically, and tag GST invoices to respective project files.
- Maintain physical and digital filing systems for all administrative and project-related documents.
- Prepare simple reports and documentation as required.

**Accounts & Finance Support**

- Process supplier payments, workers’ taxi and purchase claims.
- Update basic accounts and transaction records on a regular basis.
- Follow up on pending payments and purchase orders with relevant parties.

**Office Management**

- Oversee general office operations including cleanliness, pantry management, and supply inventory.
- Coordinate office maintenance and ensure a clean, organized workspace.

**Logistics & Travel Coordination**

- Book shipments, air tickets, hotels, and travel visas as required.
- Liaise with workers regarding their work passes, certificates, and other related documents.

**Human Resource Support**

- Maintain workers’ leave records in paper files and update the Director accordingly.
- Assist in processing work permits (WP) and S Pass documentation and renewals.

**Technical & Software Support (Not mandatory)**

- Perform basic drawings and documentation using simple software tools.

Update records and assist with data entry in software systems as required.

**Requirements**:

- Possess at least a Diploma in Business Administration or related fields

- At least 2-4 Year(s) of working experience in administrative roles

- Able to communicate in English

- Able to work independently and efficiently

- Proficient in Microsoft Office (Word, Excel, Outlook) and basic accounting tools.

- Organized, responsible, and able to manage multiple tasks efficiently.

- Good communication and coordination skills.

- Ability to work in a fast-paced environment. Team Player, Analytical, meticulous, proactive and results-oriented.

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