Office Manager

24 hours ago

Toa Payoh, Singapore STAFFONDEMAND PTE. LTD. Full time

5 years exp

**Roles & Responsibilities**

**COMPANY DESCRIPTION**

**Listed on the Catalist board of the Singapore Exchange (SGX), Hyphens Group has a direct presence in Singapore (HQ), Vietnam, Malaysia, Indonesia and the Philippines, and is supplemented by a marketing and distribution network covering additional jurisdictions like Hong Kong, Myanmar, Brunei, Cambodia, Oman, Bangladesh, South Korea and China.**

**The Group’s core business comprises the following segments: Specialty Pharma Principals, Proprietary Brands, and Medical Hypermart and Digital. Besides marketing and selling a range of specialty pharmaceutical products in selected ASEAN countries through exclusive distributorship or licensing and supply agreements with brand principals mainly from Europe and the United States, the Group also develops, markets and sells its own proprietary range of dermatological products and health supplement products. In addition, the Group operates a medical hypermart for healthcare professionals, healthcare institutions and retail pharmacies, to supply pharmaceutical products and medical supplies.**

**RESPONSIBILITIES**

**Office Administration**
- Monitor purchasing and inventory of office supplies within budgetary limits
- Managing all corporate gifting including PR gifts and sponsorships
- Organizing meetings, team lunches/dinners and company events/conferences
- Organizing of travel bookings for senior management team
- Oversees the work of administrative team (admin executive, receptionist and pantry assistant)
- Custodian of documents, letters, agreements/contracts for the company
- Management of group corporate accounts (credit card, Zoom, telecommunications, insurance)
- Review and revise current working procedures when necessary to ensure compliance, cost effectiveness and productivity

**Facilities Management**
- Building maintenance, upkeep, and improvements
- Vendor management (cleaning, telecommunications, utilities, horticulture, pest control, parking, waste disposal, fire safety, renovation) and contract negotiations
- Space planning and workplace design
- Real estate forecasting and lease management
- Office move scenario planning and execution
- Oversees all facilities staff/external contractors

**QUALIFICATIONS**:

- Diploma in Business, Facility Management or relevant discipline
- 5 years of working experience
- Ability to handle confidential information
- Ability to multi-task and prioritize work
- Strong procurement and negotiation skills
- Able to work well in a dynamic environment with tight deadlines
- Possess strong work ethics
- Detail oriented, analytical and be able to anticipate needs of stakeholders
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat

RecruiterPal is a **cloud-based recruitment platform** that helps you to **recruit staff faster and easier,** giving you **full control and overview** of your entire recruitment process.

  • Attendance Manager and Office Assistant, High School

    3 days ago

    Toa Payoh, Singapore Stamford American International School Full time

    **Position Objective** High School Attendance Manager and Office Assistant develops and implements attendance policies and procedures in accordance with school and CPE regulations and supports the operation of the High School Office Suite. Under the direction of the Academic Counselors and Dean of Students, the IBDP/AP and MYP Coordinators, Registrar and...

  • Administration Officer

    1 week ago

    Toa Payoh, Singapore TOYOGO Full time

    **Key Responsibilities**: - Accurately enter and update inventory, supply chain, and operational data into internal systems. - Ensure that all records are maintained with a high degree of accuracy and up-to-date information. - Help with inventory audits and reconcile discrepancies between physical stock and system records. - Generate inventory reports and...

  • Export Control Officer

    5 days ago

    Toa Payoh, Singapore Inmarsat Full time

    Company Description **About Inmarsat**: Inmarsat has been at the forefront of global mobile satellite communications for forty years, and is the market leading provider of voice and high-speed data communications for users on land, at sea and in the air through its constellation of 14 geostationary satellites. Inmarsat plc is a privately owned company with a...

  • Information Technology and Digitalization Officer

    24 hours ago

    Toa Payoh, Singapore Bishan-Toa Payoh Town Council Full time

    **He/ She shall be tasked to carry out the following duties**: Operation Provide IT Support to all the office within the organisation. Provide efficient and effective day-to-day IT support to operation. Liaise with various IT vendors and System Providers to perform troubleshooting, rectification backup and/or assistance in patching/upgrading of all system...

  • Procurement Officer

    3 days ago

    Toa Payoh, Singapore Bricklabs Pte. Ltd. Full time

    Find out more about Minifiglabs and our current job openings here: **About the Role** We are looking for a meticulous, numbers wiz who can hit the ground running, ensuring the smooth operation of our orders. Your role is to support Minifiglabs by maintaining the inventory levels of our LEGO® parts, working out costings for projects and arranging shipments....

  • Accounting Officer

    2 days ago

    Toa Payoh, Singapore Celecti Pte Ltd Full time $2,600 - $3,300 per year

    # Toa Payoh Location# Salary range: between S$2.6k to S$3.3k per month# 5-day work weekA leader in nursing home services, providing both private and subsidised nursing care for the elderly community in Singapore, is inviting keen individuals to join its expanding team as an Accounts Officer.Main ResponsibilitiesHandle account receivable and payable...

  • Office Admin Position

    5 days ago

    Toa Payoh, Singapore Presto Drycleaners Pte Ltd Full time

    We’re looking for a merticulous admin assistant to help us with administrative work in the office. As an Office Admin, you are expected to be independent, neat, and meticulous in managing your own task. - Keeping work station need and tidy - Tagging of clothes - Checking of defects of items - Whatsapp / SMS and liaise with customers with regard to...

  • Junior Property Investment Officer

    3 days ago

    Toa Payoh, Singapore MARBLETURE PTE. LTD. Full time

    **Job Title: Senior Property Investment Officer (Marbleture Property Arm)** **Responsibilities**: - Support senior property investment officers or management in conducting market research and analysis to identify potential investment opportunities in the real estate sector. - Assist in evaluating and assessing properties for their financial viability,...

  • Finance Officer

    1 week ago

    Toa Payoh, Singapore Bishan-Toa Payoh Town Council Full time $3,000 - $6,000 per year

    We are currently on a lookout for passionate individuals to join us as an Finance Officer.Responsibilities:Open finance counters on time and perform daily counter duties (e.g. collection of payments, attending to resident enquiries and providing them with clear and coherent explanations, etc)Answer telephone enquiries by residents and tenantsProcess GIRO or...

  • Marketing Officer

    3 days ago

    Toa Payoh, Singapore MarubunArrow (S) Pte Ltd Full time

    Marubun/Arrow is a joint venture between Marubun Corporation from Japan, and Arrow Electronics, an American fortune 500 company. We are one of the leading distributors of electronic components in Asia with offices in Hong Kong, China, Singapore, Malaysia, Indonesia, Thailand, and Philippines. Reporting to Assistant Marketing Manager in Singapore, you will...