Office Manager
1 week ago
5 years exp
**Roles & Responsibilities**
**COMPANY DESCRIPTION**
**Listed on the Catalist board of the Singapore Exchange (SGX), Hyphens Group has a direct presence in Singapore (HQ), Vietnam, Malaysia, Indonesia and the Philippines, and is supplemented by a marketing and distribution network covering additional jurisdictions like Hong Kong, Myanmar, Brunei, Cambodia, Oman, Bangladesh, South Korea and China.**
**The Group’s core business comprises the following segments: Specialty Pharma Principals, Proprietary Brands, and Medical Hypermart and Digital. Besides marketing and selling a range of specialty pharmaceutical products in selected ASEAN countries through exclusive distributorship or licensing and supply agreements with brand principals mainly from Europe and the United States, the Group also develops, markets and sells its own proprietary range of dermatological products and health supplement products. In addition, the Group operates a medical hypermart for healthcare professionals, healthcare institutions and retail pharmacies, to supply pharmaceutical products and medical supplies.**
**RESPONSIBILITIES**
**Office Administration**
- Monitor purchasing and inventory of office supplies within budgetary limits
- Managing all corporate gifting including PR gifts and sponsorships
- Organizing meetings, team lunches/dinners and company events/conferences
- Organizing of travel bookings for senior management team
- Oversees the work of administrative team (admin executive, receptionist and pantry assistant)
- Custodian of documents, letters, agreements/contracts for the company
- Management of group corporate accounts (credit card, Zoom, telecommunications, insurance)
- Review and revise current working procedures when necessary to ensure compliance, cost effectiveness and productivity
**Facilities Management**
- Building maintenance, upkeep, and improvements
- Vendor management (cleaning, telecommunications, utilities, horticulture, pest control, parking, waste disposal, fire safety, renovation) and contract negotiations
- Space planning and workplace design
- Real estate forecasting and lease management
- Office move scenario planning and execution
- Oversees all facilities staff/external contractors
**QUALIFICATIONS**:
- Diploma in Business, Facility Management or relevant discipline
- 5 years of working experience
- Ability to handle confidential information
- Ability to multi-task and prioritize work
- Strong procurement and negotiation skills
- Able to work well in a dynamic environment with tight deadlines
- Possess strong work ethics
- Detail oriented, analytical and be able to anticipate needs of stakeholders
- Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat
RecruiterPal is a **cloud-based recruitment platform** that helps you to **recruit staff faster and easier,** giving you **full control and overview** of your entire recruitment process.
-
Toa Payoh, Singapore Stamford American International School Full time**Position Objective** High School Attendance Manager and Office Assistant develops and implements attendance policies and procedures in accordance with school and CPE regulations and supports the operation of the High School Office Suite. Under the direction of the Academic Counselors and Dean of Students, the IBDP/AP and MYP Coordinators, Registrar and...
-
Logistics Officer
47 minutes ago
Toa Payoh, Singapore Axcentive Asia PTE., LTD. Full timeAxcentive Asia PTE, LTD is hiring a permanent part-time (16-20 hrs) employee for the coordination of shipments including related contacts with our customers in Asia-Pacific and France. Working in a small team (3 people) you have a direct impact on the performance of the company. The western coaching management style is leaving ample room for own...
-
Administration Officer
5 days ago
Toa Payoh, Singapore UCMHP ACADEMY PTE LTD Full timeResponsible for day-to-day admin and account work - Prepare referral, commission, petty cash claims and other related matters - Handle daily incoming calls and mails - Ad-hoc duties as assigned by the manage. **Requirements**: - Diploma or equivalent, working experience in admin and basic accounting knowledge - Proficiency in Microsoft office: Word / Excel...
-
Shipping Officer #64685
2 weeks ago
Toa Payoh, Singapore Anradus Pte Ltd Full timeIndustry/ Organization Type: Logistics/ Wholesale & Distribution (FMCG) - Position Title**:Shipping Officer/ Shipping Assistant**: - Working Location: Tai Seng - Working Hours: 5 days, Monday - Friday (8.30 am - 5.45 pm) - Salary Package**:Basic**: - Duration: 6 months contract **Responsibilities** - Coordinating with clients, carriers, and other...
-
Office and Facilities Coordinator
2 weeks ago
Toa Payoh, Singapore Big Corridor Sdn Bhd Full time**Big 3 Media** is hiring a part-time Office and Facilities Coordinator for our Toa Payoh office. In this role, you’ll handle reception duties, coordinate with contracts, and ensure our daily operations run smoothly. You will ensure a welcoming environment while also supporting the smooth operations and upkeep of our workspace. This position is ideal for...
-
Toa Payoh, Singapore Bishan-Toa Payoh Town Council Full time**He/ She shall be tasked to carry out the following duties**: Operation Provide IT Support to all the office within the organisation. Provide efficient and effective day-to-day IT support to operation. Liaise with various IT vendors and System Providers to perform troubleshooting, rectification backup and/or assistance in patching/upgrading of all system...
-
Property Officer/Executive
2 weeks ago
Toa Payoh, Singapore Bishan-Toa Payoh Town Council Full time $60,000 - $120,000 per yearAbout the role This is a full-time Property Officer/Executive role within the Bishan-Toa Payoh Town Council. As a Property Officer/Executive, you will be responsible for the management and maintenance of public housing properties, ensuring a safe and comfortable living environment for residents.What you'll be doingOversee the day-to-day operations and...
-
Information Technology
5 days ago
Toa Payoh, Singapore Bishan-Toa Payoh Town Council Full time**Responsibilities**: **He/ She shall be tasked to carry out the following duties**: Operation Provide IT Support to all the office within the organisation Provide efficient and effective day-to-day IT support to operation Liaise with various IT vendors and System Providers to perform troubleshooting, rectification backup and/or assistance in...
-
Procurement Officer
1 week ago
Toa Payoh, Singapore Bricklabs Pte. Ltd. Full timeFind out more about Minifiglabs and our current job openings here: **About the Role** We are looking for a meticulous, numbers wiz who can hit the ground running, ensuring the smooth operation of our orders. Your role is to support Minifiglabs by maintaining the inventory levels of our LEGO® parts, working out costings for projects and arranging shipments....
-
Customer Care Officer
7 days ago
Toa Payoh, Singapore JCO JEWELRY PTE. LTD. Full timeManagement and processing of international customer orders, inquiries, feedback. - Handling social media customer service. Attend to customers’s enquires, comments and feedbacks on social media platforms (Facebook, Instagram, etc) in an efficient customer-oriented manner. - Coordinate with and provide support to customers and respective departments. -...