Executive (Department of Pharmacy & Psc, 1-year

1 day ago

Singapore National University of Singapore Full time

**Date**:6 Sep 2024

**Location**: SCIENCE, Kent Ridge Campus, SG

**Company**:National University of Singapore

To serve as the Executive for the Office of Residency Training under Department of Pharmacy.
- The incumbent will provide support to the Office of Residency Training (ORT) in the Department of Pharmacy & Pharmaceutical Sciences, Faculty of Science. The duties and responsibilities include but are not limited to the following -- To provide clerical, secretarial and administrative support to the Manager and the Academic Advisor, where necessary.
- Scheduling and coordinating meetings for the residency committees’ meetings.
- To assist with the preparation and sending out of circulars and announcements to relevant stakeholders on posting schedules, teaching schedules, interviews, etc.
- To assist with the preparation and arrangement of the rotation and evaluation schedules for the various residency programmes.
- To assist with the setting up, tracking and monitoring of the evaluations, assessments and leave of the residents. This includes data entry to update the residency learning management software.
- To collate and follow up on evaluations and other required returns from residents on the residency matters.
- To distribute, collate and tabulate the residents' evaluations and other feedback/assessments in a report format.
- To maintain and update database of residents, preceptors and committee members.
- To reserve seminar/meeting rooms/other suitable venues for interviews, training and teaching purposes.
- To arrange with in-house/external caterers for tea refreshments if necessary.
- To assist in the preparation, tracking and monitoring of the expenditure and the funding for the Residency Programme Director, Associate Programme Directors, residents and preceptors.
- To provide administrative support on the logistic arrangement for tests, assessments, evaluation and examinations for the various residency programmes.
- To assist in the organisation and logistics of Residency related events (e.g., Welcome Tea, Orientation, Graduation, etc), other projects or assignments.

**Qualifications**:

- Degree holder
- Preferably two years of working experience (preferably in the medical/education industry). Those with no experience may apply.
- Working knowledge and skills in design software (e.g. Adobe Photoshop) is an advantage.
- Meticulous, strong coordination skills with an eye for detail
- Able to multi-task and work under pressure
- A strong team player who is able to work independently with mínimal supervision

**More Information**:
Location: Kent Ridge Campus

Organization: Science

Department : Pharmacy and Pharmaceutical Sciences

Job requisition ID : 26265

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