Accounts Executive

**A4 INTERNATIONAL PTE LTD**

**Job Title: Accounts Executive /**

**Senior Accounts Executive**

**Reports To**:Accounts Manager

**Responsibilities**:In this role you will be responsible for the operational support of the accounts department in handling

Management Corporation’s financial accounts including maintaining the accuracy accounts while updating the accounts payable and receivable sub-ledgers.

Your job functions may not be limited to as set forth below.

**Accounting Function**

**■ **Responsible for full set of accounting services, bank reconciliation, expenses claim and ad-hoc financial support activities

**■ **Monitor the day-to-day operations in accounting such as invoicing and other transactions

**■ **Maintain and review all financial and transaction records

**■ **Collating, preparing and interpreting reports, accounts, commentaries and financial statements

**■ **Liaise with auditors to ensure MCST accounts are properly maintained.

**■ **Ensure compliance with accounting standards, internal policies and procedures

**■ **Prepare monthly financial reports

**■ **Support the schedules for audit

**■ **Liaise and support property executives on matters relating to estate’s accounts, finance and budget

**■ **Support and be the adviser to property executives and operational staff to ensure accounting services are offered with appropriate, competitive terms and conditions.

**■ **As needed, provide guidance on accounting and financial matters to MCST, property executives or other operational staff, in best practices and procedures

**■ **Responsible for quarterly GST reconciliation and prepare schedules for filing

**■ **Tax filing

**Accounts Payable**

**■ **Generate payment vouchers

**■ **Regular reimbursements review and petty cash management (if any)

**■ **Data entry of all payment vouchers, debit advice, invoices and journals.

**■ **Preparation of payments

**■ **Check and provide interest rates of fix deposits and foreign currencies to the property executives and MCST when needed.

**■ **Check system’s records and deal with contractors on outstanding invoices and payments

**Accounts Receivable**

■ Prepare monthly reports, including AR Aging status

**■ **Ensure posting of waiver of interest journal in a timely manner

**■ **Charge interest and generate recurring charges for quarterly billing

**■ **Verify, print and file journal entries

**■ **Generate Urgent Request / Demand Notice

**■ **Update VIL(AR) list

**■ **Liaise with property executives to collect Billing Statement from HQ for distribution

**■ **Prepare billing statements and update MCST’s stationery list for charge backs

**■ **Assist to prepare manual invoice for season parking

**■ **Assist to attend to SP’s queries regarding maintenance fee payment

**Continuous Improvement**

**■ **Manage and improve financial business processes and procedures

**■ **Develop and implement finance/accounts procedures and administration in compliance with company’s policies. As appropriate, contribute to or influence company’s policies.

**■ **Correspond with other departments, discussing organisation’s plans and agreeing on future paths to be taken.

**Risk Management Function**

**■ **Ensure the taking of new/existing estate’s accounts are timely and in order. Report any abnormally immediately

**■ **Oversee and monitor compliance by company employees with established procedures and service level agreement. Identify areas for improvement

**■ **Identify and flag out issues pertaining to all accounts and financial matters. Recommend changes

**■ **Handle on-going issues and change management

**Administrative Function**

**■ **Liaise with law firm for legal actions against SP

**■ **Set up system (GL/AP/AR) for new estate

**■ **Review draft audit report

**■ **Work with relevant parties to ensure proper handover/takeover of new/existing estate’s accounting and financial documents and records

**■ **Work with property executives and operational staff to ensure the timely return of payment folders

**■ **Maintenance of all physical and digital financial and accounting records

**■ **Catalogue all records, forms, statements and payments and control movement of such documents

**■ **Check and monitor incoming invoices and ensure proper signoff and supporting documents are acquired before payment is made

**■ **Provide critical coverage duties as and when the AR Executive is absent

**■ **Assist in answering incoming phone calls and directing caller to respective person in-charge

**■ **Any other duties assigned

**Requirements**:
**■ **Diploma in Accountancy or qualifications in professional accounting

**■ **Minimum 1-year relevant experience preferably in an outsourcing /services environment

**■ **Accounting and payroll software hands-on knowledge will be an added advantage - MYOB, Times

Software, Xero etc)

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