Merchandiser

**Job Summary**:
To conduct brand buying duties and ensure timely and accurate follow-up after the buy. To work closely with the Merchandising Manager / Retail Operations Manager / Store Manager to achieve budget sales and sell-through. To assist in data entry for purchase order, generating analytical reports, timely delivery of stocks to the stores, follow up with suppliers on stock issues and to provide necessary clerical and administrative support.

**Duties & Responsibilities**:
**Budgeting & Buying**:
1. Planning of financial Buy Budgets with the Merchandising Manager / Retail Operations Manager per season according to the projected sales targets, sell through and unit level by product category and supplier.

2.Plan size scales and provide option prior to buy.

3.Together with Merchandising Manager / Retail Operations Manager, select and quantify the buy in principal office and retain accurate records.

4.Set retail prices per product to achieve budgeted margin.

5.Ensure the Purchase Order is accurate and timely for each season.

6.Communicate with suppliers on amendments and adjustments to the Buy and ensure accurate deliveries.

7.Communicate closely with warehouse to supply stock to the shop floor and ensure various categories of product are delivered together especially the crucial units for each season.

**Brand Analysis**

1.Monitor weekly stock levels by category and product to identify the fast / slow moving items and work with the Merchandising Manager / Retail Operations Manager / Store Manager on action plan such as price changes / re-merchandising / cancellations or re-orders.

2.Work with Merchandising Manager / Retail Operations Manager / Store Manager to work out the weekly targets of various product categories to achieve the budgeted sales and sell-through.

**Sales Reports**:
1.To collect weekly and monthly reports from outlets in order to update weekly sales report.

2.To provide sales analysis and reports to principal suppliers.

3.To provide necessary sales analysis reports for buying trips and retail comparison purposes.

**Operational**:
1.Assists in stock take for shop and warehouse, when required.

2.During sale, assist in stock analysis, determine markdown, documentation to transfer stock, assist in set-up and pack-up and operation of the sale.

3.During end-of-season sale to assist at outlets for first weekend.

4.Assist in marketing events in the areas of selection of outfit and to provide necessary support during the events.

5.Communicate with Visual Merchandising on the seasonal theme in order to translate into in-store visual display.

**Product Training**:
1.Conduct comprehensive Product Knowledge training to all sales staff via range presentation and visual records of each season.

**Purchase Orders**:
1.Transferring of Buy orders into warehouse purchase orders on a timely basis.

2.To create Buy Status Report and update regularly.

3.To key in orders accurately upon receipt of order confirmation.

4.Ensure copies of confirmed orders are distributed to the respective outlets, prior to opening of each season.

**Proforma Invoices / Order Confirmation / Cancellations**:
1.To ensure all P/F invoices correspond with original order and liaise with Accounts for necessary payment.

2.To pre-alert warehouse / outlets or any noted cancellations.

**Shipments**:
1.To confirm payment terms, liaise with Accounts Dept.

2.To follow-up and chase suppliers for late deliveries.

3.To enforce discounts / cancellations for non-performance / late deliveries.

4.To provide information for and update shipment status report regularly.

5.To monitor and alert suppliers for forward season shipments in order to ensure early deliveries.

6.To liaise with forwarders to advise on each season shipments and relevant priority listing.

**Warehouse**:
1.To liaise with warehouse to control excess stock / short shipments and alert suppliers / outlet accordingly.

2.To prioritize clearance of shipments from warehouse to stores.

**Pricing**:
1.To ensure accurate retail prices are logged into Purchase Orders, once confirmed by Merchandising Manager.

**Damaged Stocks**:
1.To handle all store complaints regarding stocks received - workmanship, customer returns etc.

2.To inspect defective stocks to ascertain extent and cause of damage.

3.To correspond with supplier, negotiating for claim of full credit or replacement as necessary.

4.To keep track of damaged stock form numbers for each outlet for accounting purposes.

**General Duties**:
1.Filing of all documents following buying trips.

2.Keeping abreast of re-orders from outlets, monitoring delivery progress and submitting these requests to suppliers.

3.General correspondence to suppliers on price enquiries, customer special requests etc.

4.Preparation of Product Training materials to outlets.

5.General support to the Brand Managers.

**Others**:
1.To undertake ad-hoc projects assigned by the management of the company.

**Requirements**:

- Diploma/