Administrative Executive

2 days ago

Singapore PEAK ENGINEERING & CONSULTANCY PTE. LTD. Full time

**Job Title: Admin Executive**

The Admin Executive will be responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role requires a proactive, organized, and detail-oriented individual capable of handling multiple tasks and maintaining a high level of confidentiality.

Key Responsibilities:
**Office Management**

Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies, and verifying receipt of supplies.

Manage office equipment and arrange for necessary repairs.

**Administrative Support**

Provide administrative support to senior management, including scheduling meetings, preparing reports, and managing correspondence.

Assist in the preparation of regularly scheduled reports and presentations.

**Communication**

Answer and direct phone calls, handle inquiries, and manage incoming and outgoing mail.

Act as the point of contact for internal and external clients.

**Documentation and Record Keeping**

Maintain a systematic filing system for important documents and ensure confidentiality and security of data.

Assist in the documentation and implementation of company policies and procedures.

**Meeting and Event Coordination**

Coordinate and arrange meetings, conferences, and travel arrangements for executives and staff.

Assist in organizing company events and activities.

**HR Support**

Assist with recruitment tasks, such as posting job openings, scheduling interviews, and maintaining employee records.

Support HR functions by maintaining attendance records and coordinating employee onboarding processes.

**Financial Administration**

Handle basic accounting tasks such as processing invoices, maintaining financial records, and managing petty cash.

Assist in budget preparation and expense tracking.

**Customer Service**

Provide excellent customer service by addressing and resolving customer queries and issues promptly.

Support the sales team by handling customer orders and managing client databases.

**Project Coordination**

Assist in the planning and execution of special projects as assigned by management.

Coordinate with various departments to ensure project timelines and deliverables are met.

**General Office Duties**

Perform general office duties such as photocopying, scanning, and filing.

Ensure the office is clean, organized, and conducive to a productive work environment.

**Qualifications**:
Proven experience as an administrative assistant, office admin assistant, or similar role.

Proficiency in MS Office (MS Excel, MS Word, and MS PowerPoint, in particular).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Strong organizational skills with the ability to multi-task.

Excellent written and verbal communication skills.

High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus.

  • Administrative Executive

    2 days ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities: Provide administrative support to department operations Schedule appointments and meetings Take meeting minutes, when required Organise and maintain an up-to-date filing system Requirements: Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Good interpersonal skills and positive...

  • Administrative Assistant

    1 week ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    Responsibilities :Provide administrative support to Engineering DepartmentSchedule appointments and meetingsGeneral administrative dutiesOrganise and maintain an up-to-date filing systemRequirements :Min O Level Qualification or equivalentAt least 1 year of administrative working experience preferred.Able to use MS Office Good interpersonal skills and...

  • Administrative Assistant

    8 hours ago

    Singapore Treetops Executive Residences Full time

    Responsibilities Provide administrative support to Engineering Department Schedule appointments and meetings General administrative duties Organise and maintain an up-to-date filing system Requirements Min O Level Qualification or equivalent At least 1 year of administrative working experience preferred. Able to use MS Office Good interpersonal skills and...

  • Administrative Assistant

    2 weeks ago

    Singapore Treetops Executive Residences Full time $30,000 - $45,000 per year

    Responsibilities :Provide administrative support to Engineering DepartmentSchedule appointments and meetingsGeneral administrative dutiesOrganise and maintain an up-to-date filing systemRequirements :Min O Level Qualification or equivalentAt least 1 year of administrative working experience preferred.Able to use MS OfficeGood interpersonal skills and...

  • Administrative Executive

    4 days ago

    Singapore SPIZE PTE. LTD. Full time

    The administrative executive is responsible for providing personalized secretarial and administrative support to the executive in a professional and timely manner. The administrative executive works one-to-one with the executive on a wide variety of matters. Responsible to replying to enquiries and preparing Event Orders.

  • Administrative Executive

    2 days ago

    Singapore EDIFY STUDIOS PTE. LTD. Full time

    **Company Description** Edify: Math & Science is seeking a dynamic Administrative Executive to join our expanding team in Singapore. If you thrive in a fast-paced environment and have a knack for meticulous organization, we'd love to hear from you! **Role Description** This is a full-time hybrid role for an Administrative Executive at Edify: Math and...

  • Operations Executive

    4 days ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Administration Executive

    2 days ago

    Singapore INSPIRANTE PTE. LTD. Full time

    Are you a master of organization and efficiency? Do you have a passion for streamlining processes and driving productivity? If so, we would like you to join us at Enviseam as our Administration Executive who can lead our team to success. At Enviseam, we aim to deliver events and product launches that serve as defining moments for those that witness them. We...

  • Executive Administrator

    1 week ago

    Singapore I2R Full time

    We are seeking a highly organized and detail-oriented Executive Administrator to join our team. As an Executive Administrator, you will play a crucial role in supporting our office operations and ensuring the smooth day-to-day activities. Your responsibilities will include: Performing data entry tasks with accuracy and efficiency. Coordinating projects and...

  • Administrative Executive

    2 days ago

    Singapore INFANT JESUS HOMES AND CHILDREN'S CENTRES Full time

    **Job DescriptionJob Title**: Administrative and ExecutiveReporting Officer : Executive Director /Matrix Reporting to Head Student Centre ServicesJob SummaryThe Administrative Executive will assist and support the Executive Director and also provide office services by implementing administrative systems, procedures and policies and monitoring administrative...