Business Admin Manager

Client is a fitness-lifestyle brand with 9 stunning studios in Singapore.

The Business Admin Manager will analyse key financial information on the Company’s App and financial systems to assist with preparation of financial reports and work closely with the Business Operation Managers to develop and implement strategies to reduce businesses' operational costs. They will also oversee human resources by not only coordinating all HR activities related to the Company’s personnel, but also implementing systems for managing staff payroll.

PAYROLL & HR (40%)

The Business Admin Manager will liaise with the internal stakeholders to administer the day-to-day HR and payroll needs for all the staff. This includes:

- Initial liaising with new employees to get information from them to write up contracts.
- Finalizing contracts and the details relevant to the situation and agreement with the employee
- Documenting all conversation with employees by means of issuing letters of appointments, confirmation, termination, warnings etc.
- All Ministry of Manpower related queries
- Oversee and manage performance appraisal system including documentation and follow up from Infotech.
- Exit interviews with Front desk, documenting this for review by the BOMs.
- Ensuring Info Tech is up to date and all documents have been verified and uploaded on the respective system,
- Collating changes and updating CMS, App and payroll system with the details
- Obtaining information from the Managers to process payroll.
- Monthly processing of payroll and CPF submission
- Reconciliation of payroll records and administration of General Ledger codes for Finance
- Providing GL codes for all staff claims on a monthly basis
- Ensuring all payroll queries are dealt with in a timely manner.
- Managing and monitoring all leave including Al, HL, ML, Maternity/Paternity and reservist.
- Issuing payslips
- Payroll reporting as and when requested.
- Analysis of all spend against budget regularly to the BOMs.
- Assisting with the submitting Annual Income tax
- Oversee and manage performance appraisal system including documentation and follow up.

This role will also oversee the maintenance and day-to-day handling of the Company’s HR system and work with the BOMs to ensure that any efficiencies and upgrades are explored.

FINANCE (30%)

This role will assist the Finance Manager to analyze key financial information to optimize financial planning, prepare financial reports, and develop and implement strategies to reduce businesses' operational and production costs.
- Monthly preparation of the Management reports for the Accounts team, which includes but not limited to:

- Sales reconciliation (vs Stripe, Atome, Credit Card)
- Attendance with Revenue analysis
- Expired Revenue check and management
- Monthly subscription reporting and analysis
- Client segmentation reporting
- Credit Card reconciliation for the Directors and Management Team on a monthly basis
- Managing monthly bank reconciliations
- Working with the Admin and Accounts Co-ordinator to finalise the Stock counts quarterly and proposing the adjustments to the Finance Manager.
- Maintain the Fixed Asset register on XERO monthly
- Carrying out the Fixed Asset verification exercise quarterly in line with the company policy
- Gathering and analysing financial information for internal use and as requested by the Operations or Growth team.
- New company set up, ACRA and IRAS admin tasks.
- Supporting the Finance Manager with year end and annual internal and external audits

APP & SYSTEM REPORTING (30%)

The Business Admin Manager will oversee a key asset of the Company’s business - the App and CMS system to ensure that the reporting is correct and accurate. They will also be responsible for the operating and finance system.

Project management of this will include:

- Day to day monitoring of system performance and accuracy of reports
- Being the primary liaison with the App development team and the Strong HQ team for any ad hoc reporting glitches and resolution
- Highlighting any issues with the reports directly to the relevant teams in a timely manner
- Management of the reports to ensure that all different scenarios are correctly reflected in the reports.
- Ensuring that all further changes to the App that will impact reporting and financials data are correctly mapped out.
- Ensuring that all monthly subscriptions are correctly accounted for
- Monthly testing of the deferred revenue reports on the 2 systems to reconcile back to the financial report.

**THE REQUIREMENTS**:

- Degree in accounting, finance, or similar field
- Relevant professional certification (e.g., ACCA) will be preferred.
- Proven experience as an accountant, accounting supervisor or similar role
- Solid knowledge of basic and advanced accounting and financial principles and practices
- Excellent knowledge of cost accounting and reporting
- Working knowledge of financial software and MS Office
- Analytical mind with aptitude