Package Specialist

This role requires good organizational and coordination skills to manage the topsides EPC (modules) and equipment supply packages. Direct contact with the Client, EPC Contractors, Equipment Vendors will be necessary.

The Package Specialist shall manage multiple packages within a project or across projects as when Company executes projects concurrently. The principal role of the Package Specialist is to:
The appointed person for the management of assigned packages.

Be the focal point of the assigned packages, lead the team members who are assigned to the package from other Company functional teams to tackle the day-to-day business issues.

Engagement with various Company interdependent functional teams will be necessary for on-time, on-quality and on-budget package delivery.

Initiate, Plan, Execute, Monitoring & Control and Closure of assigned packages.

Management of Contract, Schedule, Scope, Cost, Quality, Communication, Interface, Risks and Stakeholders.

Ensure proper follow through on packages from pre-award phase all the way to system start up as per contractual and project requirements.

Ensure the execution of the assigned packages is in accordance with and consistent with Company’s HSE standards, Quality standards, YMS as well as project and Corporate “0000” specifications.

Effective communication with counterparts and all internal and external stakeholders to achieve optimum results.

Establish team-work priorities and work with peers and others as necessary when conflicting priorities are identified.

Delegating work according to Company or project priorities and challenges.

Provide contractual and administrative support to Project Manager, Topsides Delivery Manager and other managers in the Project Management Team (PMT).

Responsible to resolve any Contractors/Vendors performance issues.

Variation orders management.

Provide management support for Company site teams.

Ensure integration of Company free-issued equipment into the topsides modules by Contractors/Vendors.

Ensure contract close out in complete manner.

Problem solving and troubleshooting, even when not directly in own area (taking a holistic approach to the project).

Travel as required to equipment factories, module yards & shipyards in various countries, other Offices (Oslo, Malaysia, Brazil, Netherlands and other operating offices) and operational production units (offshore).

Be involved in corporate activities or assignments as requested by Head of Package Managers

Key Duties and Responsibilities:

- Involve in the finalization of package scope of works and track changes during works execution
- Monitor the development of Technical Bid Clarifications (TBC), Deviation List, Technical Bid Evaluation (TBE), Commercial Bid Evaluation (CBE) up to the final copy for contract award.
- Participate in Package Contract T&C negotiations.
- Check the completeness of Contract and its exhibits. (supported by Contract& Commercial or Procurement teams).
- Ensure that costs to Company are minimised and that project schedule and quality are maintained.
- Manage the Contractors/Vendors (EPC and Equipment) and be the Company focal point of the assigned packages. Follow-up and monitor Contractors/Vendors schedule and progress and ensure any deviation is mitigated by corrective action coordinated with Company functional teams.
- Ensure Contractors/Vendors submit documents as per Supplier Master Document Register (SMDR).
- Ensure engineering deliverables from Contractors/Vendors are available on timely manner to meet construction or integration schedule and project priorities
- Conduct and take minutes of weekly progress meeting with Contractors/Vendors.
- Progress monitoring and expedite Contractors/Vendors to issue package deliverables on time to facilitate other activities such as various engineering review, procurement, construction preparation and data plotting.
- Provide input to weekly/monthly progress reporting and other relevant status information as needed.
- Assist to input latest progress to project Power-BI database.
- Expedite materials to site prior to or when the construction work front opens and ensure Contractors/Vendors top up the needed materials timely (if required).
- Interact with Client and other external stakeholders as required.
- Ensure timely delivery of the mechanically-complete packages in accordance with the legal obligations, contract terms, scope of work, technical & Quality requirements and company policy.
- Achieving resolution of problems by coordinating with Project Management Team and all functional groups
- Coordinate multi-disciplines issues with client, Contractors/Vendors and other relevant stakeholders.
- Manage variation orders via close coordination with Contract & Commercial team, Procurement team, Cost Control team, Engineering team, Topsides Delivery Manager and Project Manager.
- Attend Hazid, Hazop, 3D model reviews, constructability, SIL, safety reviews etc
- Takes part in project risk m