Order Planning and Admin Coordinator

14 hours ago

Geylang, Singapore Teltonika Asia Pte Ltd Full time

**In this role, you will**:

- Plan and manage orders for all devices needed to clients, ensuring stock aligns with demand while liaising with Sales Team and HQ to coordinate device orders.
- Prepare and approve standard client documentation using our internal systems, supporting CEO and Sales Team while ensuring compliance with company procedures.
- Communicate effectively by ensure efficient communication with sales and operations team.
- Manage the company’s general phone line, ensuring timely responses and proper follow-up.
- Oversee office-related matters such as pantry supplies, aircon servicing, parking arrangements, meeting room reservations, and mailbox checking, while liaising with vendors to source cost-effective goods and services.
- Support HQ communication by ensuring all queries and document processing are handled efficiently, streamlining workflows and enhancing overall operational effectiveness.

**What we expect of you**:

- Good English language skills (both spoken and written), as it will be your primary working language.
- At least two years of experience in a relevant industry, preferably in operations, administration, or supply chain management.
- Excellent organizational abilities to efficiently plan orders, manage documentation, and coordinate office processes.
- Attention to detail to ensure accuracy in procurement, documentation, and order fulfilment.
- Ability to respond promptly to queries, liaise with different teams, and handle internal coordination professionally
- Strong problem-solving skills with a proactive approach to resolving office-related issues, improving vendor management, and optimizing workflows.
- Adaptability and ownership in taking on administrative tasks, supporting multiple teams, and contributing to overall office efficiency.

**What we offer**:

- Opportunities to grow in a dynamic and rapidly expanding company, enhancing your expertise in operations and administration.
- A role where you play a crucial part in ensuring smooth office operation, efficient order planning, and effective coordination with teams.
- An environment that encourages learning and development through hands-on experience, training programs, and collaboration with professionals across various departments.
- Dynamic, challenging work environment and cooperation-based internal culture.
- Care about your emotional and physical well-being by offering flexible work schedules, hybrid work opportunities, monthly time offs and health/dental insurance.
- Celebrating achievements and having fun together in team building, and other important occasions.

**Job Types**: Full-time, Permanent

Pay: $3,400.00 - $3,600.00 per month

**Benefits**:

- Additional leave
- Dental insurance
- Free parking
- Health insurance
- Parental leave
- Work from home

Schedule:

- Monday to Friday

**Experience**:

- relevant : 2 years (preferred)

License/Certification:

- rights to work in Singapore without any restriction (required)

Work Location: In person

Expected Start Date: 16/06/2025

  • Sales & Marketing Coordinator Admin Support

    14 hours ago

    Geylang, Singapore Oriens Pte Ltd Full time

    **Job Summary**: **Key Responsibilities**: **Sales Coordination**: - Prepare and process quotations, invoices, and sales orders - Coordinate with customers on orders, delivery schedules, and inquiries - Maintain and update customer records and sales databases - Support the sales team with follow-ups and documentation **Marketing Support**: - Assist in...

  • Finance and Intern Admin

    1 week ago

    Geylang, Singapore Acestes Pte Ltd Full time

    We are looking for an intern to take on a variety of finance and admin task as they learn on the job. Finance - Create and update spreadsheets of daily transactions - Manage accounts receivable and payable - Review and process reimbursements - Report on financial projections (e.g. liquidity and cash flow) - Keep records of invoices and tax payments - Manage...

  • Admin Executive

    1 week ago

    Geylang, Singapore Auric Pacific Engineering Pte Ltd Full time

    Job Description: - Perform day-to-day administrative tasks such as filing, processing paperwork and updating work schedule for the project team. - Perform day to day job planning for project schedule & carry out project admin coordination works on project meeting arrangement, work scheduling & installation job, submission of necessary document for project...

  • Admin Coordinator

    14 hours ago

    Geylang, Singapore QUANTUM GLOBE TRADING PTE. LTD. Full time

    **Administrative Coordinator** **Location**:Paya Lebar **Position Type**:Full Time, 5 days a week **Job Summary**: **Key Responsibilities**: - Manage and maintain executives schedules, including organizing meetings, appointments, and travel arrangements. - Prepare and edit correspondence, reports, presentations, and other documents. - Coordinate and...

  • Sales and Admin Executive

    2 days ago

    Geylang, Singapore Solution Process Engineering Pte Ltd Full time

    Assist in preparing proposals and tenders - Issue purchase orders and follow up with vendors and partners - Manage supply chain activities and coordinate with freight agents - Manage supplier payment activities - Manage invoicing and monitoring of payments - Coordinate and monitor project administration, deliverables, and documentation - Handle general...

  • Admin & HR Executive

    1 week ago

    Geylang, Singapore The Story Behind Pte Ltd Full time

    **Admin** - Work on projects related to the Administration function. - Maintaining office tidiness and liaising with office cleaner. - Order and maintain the inventory for office supplies such as stationery, pantry items, production welfare items. - Arrange and coordinate IT issues, repairs, maintenance, and renovations for the office when necessary. -...

  • Admin Support

    2 weeks ago

    Geylang, Singapore EJ Incorporation Pte Ltd Full time $19,200 - $26,400 per year

    EJ Incorporation Pte Ltd is hiring a Full time Admin Support role in Geylang, Singapore. Apply now to be part of our team.Requirements for this role:Looking for candidates available to work:Mon morningTue morningWed morningThu morningFri morningSat morningExpected salary: $1,600 - $2,200 per monthJob Scope / Responsibilities:Provide general administrative...

  • Admin Assistant

    6 days ago

    Geylang, Singapore EJ Incorporation Pte Ltd Full time $30,000 - $40,000 per year

    EJ Incorporation Pte Ltd is hiring a Full time Admin Assistant role in Geylang, Singapore. Apply now to be part of our team.Requirements for this role:Looking for candidates available to work:Mon morningTue morningWed morningThu morningFri morningSat morningSun morningJob Scope / Responsibilities:Provide general administrative and clerical support to the...

  • Operations Admin Assistant

    14 hours ago

    Geylang, Singapore Rev Illimite Pte Ltd Full time

    **Job Summary** The Operations and Admin Assistant will play a key role in supporting both company operations and executive tasks for the CEO. This multifaceted role requires a proactive, detail-oriented individual capable of managing administrative duties, liaising with internal teams and external partners, overseeing procurement activities, and ensuring...

  • Sales Coordinator

    14 hours ago

    Geylang, Singapore Mango Tree Resources Full time

    **Responsibilities**: - Handle enquiries, feedback and provide resolutions to customers over the phone - Collect and analyze feedback from customers, - Issue sales orders and invoices. - Perform admin support. - Involve in stock take. - Any other duties assigned by manager. **Requirements**: - N Level or Diploma holder. - Team player. - Good Computer...