Executive Assistant to CEO

5 days ago

Singapore ONE ESPORTS PTE. LTD. Full time

ONE Esports is the esports arm of ONE Championship, Asia's largest global sports media property, and is formed via a joint venture with Dentsu Inc., the leading advertising agency in Japan and one of the largest in the world. As the Home of Esports, our mission is to celebrate and share with the world the stories and values of esports heroes, who ignite the world with hope, strength, dreams, and inspiration.

**Reporting Relationship**:This position will report to the Chief Executive Officer, ONE Esports.
- Be the first point of contact for all scheduling and coordinating of meetings for the Chief Executive Officer, ONE Esports
- Complete a variety of administrative tasks for respective C-level superiors including: managing an extremely active calendar of appointments, composing and preparing correspondences, arranging complex and detailed travel plans, and compiling documents for travel-related meetings
- Keep track and be well-informed of upcoming commitments, and attend meetings when required
- Research, prioritize, and follow up on incoming issues and concerns addressed to C-level superiors, including those of a sensitive or confidential nature and determine appropriate course of action
- Proactively plan, coordinate and ensure the C-level superiors’ schedules and meeting calendars are followed
- Ensure smooth communication between C-level superiors and internal departments, as well as external stakeholders
- Handle matters expeditiously and complete projects with deadline pressures
- Create meeting agendas, organize meeting materials, write meeting minutes and collate reports
- Conduct office management duties and handle logistics when required
- Work on any other projects as assigned by C-level superiors
- Handle claim reimbursements for C-level superiors
- Attend to C-level superiors’ errands and personal matters when required
- Exercise absolute professionalism and discretion at all times
- Assume any other duties as assigned

**Requirements**:

- At least 2 years of experience in a Secretarial, Personal Assistant or Executive Assistant role
- Excellent written and verbal communication skills
- Highly detail-oriented with a critical degree of accuracy
- Strong organizational skills
- Exhibit good interpersonal skills and the ability to communicate with all levels of the organization
- Able to exercise good decision-making and problem-solving skills
- Tech-savvy and proficient in Microsoft Office (Outlook, Word, Excel, and Power Point)
- Demonstrated ability to work under pressure in a fast paced environment
- Able to maintain professionalism and discretion at all times
- Self-starter and adaptable
- Part-time option is available

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