Legal Secretary

6 days ago

Singapore Office Secretaries Full time

**Team**:
Real Estate

**Reports to**:
Office Manager

**Purpose of job**:
The main purpose of this role is to provide proactive support ensuring that fee earners receive a professional, efficient and high quality secretarial service.

**What’s in it for you?**

This is an extremely varied role, with lots of responsibility and the opportunity to really get involved and grow with the team in the Singapore office.

**Key responsibilities:
- Diary management
- Provide an accurate and efficient typing resource
- Process expense claims
- Make travel and accommodation arrangements
- Insert timesheets on Elite (time recording/billing system)
- Open/close/archive files as appropriate
- SelfService leave input for fee earners and add calendar reminders
- Provide marketing support to include preparing PowerPoint presentations, InterAction updates and event support, as necessary
- Draft bills on behalf of fee earners
- Ensure accurate maintenance of business development records such as InterAction, client lists, contact details and mailing lists
- Provide cover for reception/contribute to lunch rota
- Contribute to the team by helping others and offering support, where capacity allows

**Experience and Knowledge**
- Demonstrate a good working knowledge of Microsoft packages
- Previous legal secretarial experience is required for this role

**Skills and Competencies**
- Excellent attention to detail skills
- Ability to build and maintain relationships at all levels
- Ability to work under pressure whilst controlling multiple tasks
- Excellent service ethic and professional in approach
- Excellent organisational skills with the ability to prioritise workload
- Communication and interpersonal skills both internally and externally
- Work as a team player covering for others when necessary

**Confidentiality**

To ensure all hardcopy materials containing confidential information are securely stored and accessible only to those authorised to view such content.

To ensure all confidential information stored electronically is securely stored and accessible only to those authorised to view such content.

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