Procurement Administrator
5 days ago
Reporting to the Senior Procurement Manager, this role supports the Procurement Team on general administration work scope covering purchase order (PO) and invoice management, filing and keeping records updated as well as archiving data and document storage. Part of the work scope also involves providing paralegal support to the Senior Legal Counsel (Procurement).
**Job description**
Purchase Orders:
- Timely and accurate management of POs in accordance with P&P:
- Ensure no late POs and breach of processes as per P&P.
- Ensure no adverse audit findings.
- Ensure no out-of-sequence costs.
- Ensure proper BFE budget control.
- Ensure timely tracking of acknowledgements.
- Close off invoices of all issued POs within 3 months after aircraft delivery.
- Identify payment terms in BFE contracts against each invoice and record in spreadsheet to be given to FCD
- Monitor and track invoices from vendors and payment due dates.
Monthly PO Checklist and BFE sheet (Oracle):
- Update the PO Checklist and monitor sign-off from Procurement Manager (PM) on a timely basis.
Paralegal support:
- Record signed contracts into contracts/expiry lists.
- Track and follow up closely on original contracts and Letter Agreements (LAs).
- Liaise with Legal Transaction Management (LTM) on signed LAs to lease.
- Ensure proper filing of original contracts in safe and recording of contracts expiry dates.
- Support Legal Counsels to obtain contract approval in DECISIONS and process and check legal documents to ensure no processing errors before signature is obtained.
- In consultation with Senior Legal Counsel on the iManage structure, to take ownership of organising the setting up of Matters/folders in iManage Save and scan contracts, Cayman resolutions and DECISIONS approval in iManage.
Audit:
- Respond to auditors and LTM on queries pertaining to signed contracts and PO process in a timely manner. This is done in consultation with Senior Legal Counsel and HOD.
Department Minutes:
- Ensure accurate recording and circulation of department minutes in a timely manner.
Delivery Documents:
- Monitor delivery box to be sent by PM (Delivery) and ensure prompt and proper sign-off by LTM and Technical.
Head of Human Resources
BOC Aviation Limited
c/o 79 Robinson Road #15-01
Singapore 068897
-
Procurement Administrator
2 weeks ago
Singapore PULEM HOLDINGS PTE. LTD. Full timeOverview Job Summary The Procurement Administrator provides administrative and clerical support to the Procurement Team to ensure smooth day-to-day operations. This role focuses on preparing documents, maintaining supplier databases, and managing procurement records, while assisting in vendor-related processes and departmental coordination. Responsibilities...
-
Procurement Administrator
2 weeks ago
Singapore PULEM HOLDINGS PTE. LTD. Full timeRoles & Responsibilities Job Summary The Procurement Administrator provides administrative and clerical support to the Procurement Team to ensure smooth day-to-day operations. This role focuses on preparing documents, maintaining supplier databases, and managing procurement records, while assisting in vendor-related processes and departmental coordination....
-
Procurement Executive
5 days ago
Singapore VFI Food Pte Ltd. Full timeAbout the Role We are looking for a proactive Procurement Executive & Administrative to join our team. You will play a key role in keeping our operations running smoothly by managing procurement of materials and supplies and handling administrative tasks. If you are organized, detail-oriented, and enjoy working in a dynamic environment, this role is for you....
-
Procurement Administrator
4 days ago
Singapore Vantage Automotive Limited Full time $40,000 - $60,000 per year"Build the Future of Automotive with Us."Vantage Automotive Limited, a proud member of Sime Motors Singapore, is the exclusive retail partner of electrical vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. We're not just about cars—we're about people, innovation, and service excellence. Our Quick Lane Service Centre...
-
Procurement Administrator
6 days ago
Singapore Sime Darby Motors Full time $40,000 - $60,000 per yearCompany :Vantage Automotive Limited"Build the Future of Automotive with Us."Vantage Automotive Limited, a proud member of Sime Motors Singapore, is the exclusive retail partner of electrical vehicle brands, BYD and Denza, as well as official distributor for Ford in Singapore. We're not just about cars— we're about people, innovation, and service...
-
Procurement Administrator
1 week ago
Singapore CORTEN INTERIOR SOLUTIONS PTE. LTD. Full time2 years exp **Roles & Responsibilities** **Job Description & Requirements**: - Provide administrative support to the Procurement team - Preparation and Execution of purchase requisition - Monitor contracts and vendors to maintain quality, pricing and delivery - Track deliveries and ensure all delivered items are on time - Manage material/ inventory level...
-
Singapore COSL DRILLING PAN-PACIFIC LTD. Full time**ADMINISTRATION SUPPORT IN PROCUREMENT DEPARTMENT **JOB SUMMARY**: Responsible for ensuring that the processes and procedures abide by procurement and equipment department specifications and Company policies. **RESPONSIBILITIES**: - Work closely with the Procurement and the Equipment Department. - Assist the procurement process whereby PO’s are issued...
-
Senior Manager
3 days ago
Singapore KIDSTART SINGAPORE LTD. Full timeKidSTART Singapore Ltd. (KSL) was incorporated as a Company Limited by Guarantee (CLG) under the Ministry of Social and Family Development (MSF) in Sep 2020 to implement the KidSTART programme nationwide. The KidSTART programme provides upstream support to children from low-income families in the areas of early childhood development, health and social...
-
Procurement Administrator
1 week ago
Singapore CT ELEVATOR PTE. LTD. Full timeClarify product details, cost estimation and project logistics. - Maintain proper records of all purchasing document/records for vendors, subcontractors, service providers and warehouse. - Manage approved vendors or service providers performance evaluation analysis and report. - Perform supply chain process (PO issuance and shipment clearance) if needed. -...
-
Analyst, Procurement Administrator
4 days ago
Singapore Office Marina One MUFG Full time $60,000 - $180,000 per yearDo you want your voice heard and your actions to count? Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world's leading financial groups. Across the globe, we're 150,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term relationships,...