Executive Assistant to Asia Head

7 days ago

Singapore Macdonald & Company Full time

**Location**:
**Singapore**

**Salary**:
**S$100,000**

**Job Type**:
**Permanent**

**Reference**:
**71656**

**Job Summary***:Executive Assistant**
**Singapore**

We are representing a global real estate private equity firm that are expending across the Asia Region.

The Executive Assistant will be employee number 2 and will report into the Regional Head and will work on an assortment of duties to help maintain the office and assist in set up additional offices in the region.

**Responsibilities**:

- Providing support for the Regional Head to set up the office and ensure it is working in good order
- Arranging conference calls/meetings and maintaining individual and departmental calendars.
- Assisting with all related administrative tasks including but not limited to: calendar/diary management, correspondence, mail, answering/screening calls, filing, coordinating travel itineraries and accommodations including - booking hotels and transportation, as well as restaurant reservations etc.
- Prepare and plan itineraries for international roadshows across the region for multiple members of the ECM team and coordinate with HQ on materials and presentations
- Assist other relevant regional colleagues with their administrative needs, as needed
- Preparing executive letters, spreadsheets and PowerPoint presentations as needed
- Assist with special marketing calling campaign projects as well as organizing customized marketing mailings as directed by Head of office
- Update content in presentations, profiles, Q&As, DDQ’s and other marketing materials
- Update and enter meetings and investor information to management by way of Salesforce data entry

Qualifications:

- A minimum of 2 years’ experience supporting an executive and working in a professional office environment
- Experience at an investment/financial firm (private equity, investment banking, hedge fund, real estate investments, etc. or law firm)
- Exceptional written and verbal communication skills
- Excellent organization and time management skills
- Ability to multitask and anticipate needs
- Persistent, yet courteous and professional phone demeanor required for business development projects
- Must be able to prioritize and handle confidential information with discretion
- Highly developed interpersonal skills and professional appearance
- Accuracy of work and attention to detail

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