Legal Secretary
4 days ago
**Perm**:
- **At least 4 years’ experience in a legal secretary role,**within a Disputes or Arbitration practice.**:
- **Fluent in both English and Mandarin (spoken and written), with the ability to support Chinese-speaking clients and handle Mandarin documentation.**:
- **Able to draft documents and have strong organizational skills.**
**Key Responsibilities**:
- Provide full secretarial and administrative support to arbitration fee-earners.
- Draft and format documents, letters, and correspondence (minimum typing speed: 60 wpm).
- Organise client/internal meetings, events, travel, and accommodation arrangements.
- Assist with document preparation for hearings, bundles, and briefing notes.
- Prepare presentation materials (e.g. PowerPoint slides).
- Manage and maintain physical and electronic filing (per firm standards).
- Proofread legal documents and correspondence with strong attention to detail.
- Coordinate client functions and assist with logistics and invitations.
- Assist with monthly billing, timesheet support, and expense claims.
- Support lawyers with conflict checks and client due diligence (CDD) documentation.
- Liaise with the London compliance team to ensure timely completion of CDD.
- Maintain client data in CRM systems (e.g., Interaction).
- Provide cover for other secretaries when required.
**What We’re Looking For**:
- At least 4 years’ experience in a legal secretary role, within a Disputes or Arbitration practice.
- **Fluent in both English and Mandarin (spoken and written), with the ability to support Chinese-speaking clients and review Mandarin documentation.**:
- Proficient in Microsoft Office and comfortable working with legal systems.
- Strong organisational skills and ability to manage competing priorities.
- Detail-oriented with excellent written and verbal communication skills.
- A proactive team player with a client-service mindset.
**Triton AI Pte Ltd**
**Registration Number: R1980724**
**EA: 21C0661
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