Medical Education and Compliance Associate, Sea

**Job Function**:
Medical Affairs Group
**Job Sub Function**:
Professional Medical Education
**Job Category**:
Professional
**All Job Posting Locations**:
Singapore, Singapore

Johnson & Johnson is seeking a Medical Education and Compliance Associate to join our Innovative Medicine SEA & India Medical Affairs team.

**Position Summary**

This role is responsible for end-to-end execution and coordination of digital and face-to-face SEAI Medical Education activities. He/she is accountable for tracking progress of projects, their execution and financial management of the Medical Education events and projects. He/she will ensure compliance excellence in all matters related to MAF best standards and processes in compliance and audits, and serves as ongoing project liaison with SEAI Medical Advisors and as applicable, APAC and other local operating companies and external stakeholders.

**Medical Education**
- Work in collaboration with the SEAI Medical Advisors to develop Medical Education plan as part of the strategic business planning process, ensuring strong rationale and appropriate budget estimations.
- To drive the planning, execution, and follow up of SEAI Medical Education activities, engaging all internal Operating Company stakeholders, agency partners, and faculty members as appropriate.
- Oversee agency partners in coordination of SEAI Medical Education activities including accountability for tracking progress of projects, their execution, and financial management.
- Build and maintain strong relationships with the external scientific community (experts, HCPs, scientific societies etc), agency partners, and key internal Regional and Operating Company stakeholders across SEAI/Asia Pacific.
- Coordinate and follow up of the educational grant and sponsorships management process.
- Support MAF in CPD/ CME submission to relevant external institutions and agencies
- Support MAF in post-event tracking, filing as appropriate according to document retention and archiving policies

**Budget Management**
- Prepare and administer records of all internal orders, purchase orders, requests for payments, invoices, and meeting cards liquidation
- Responsible for initiation, following up and completion of payment process for all MAF related activities
- Responsible for budget planning, tracking and reporting of medical education programs, grants and consultancy agreements activities - in accordance with finance update cycles, escalating budget discrepancies as appropriate

**Medical Compliance Management**
- Develop relevant SEAI MAF SOPs and to ensure team is trained on that SOPs
- Prepare for audits; and key support for relevant audits/ inspections
- Accountable for review MAF related audit reports and ensure MAF training records are continuously updatedEnsure appropriate documenting, tracking and escalating non-Compliance issues

**Other Medical Operations and Efficiencies**
- Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy
- Third Party Intermediary Due Diligence (DD) submissions/ renewals - DD evaluation form and Business relationship creation
- iMedical review of medical education materials and archive MAF materials as appropriate
- Collate and provide department performance metrics, reporting and communications to internal stakeholders
- Organize and maintain all department belonging files and archival of MAF related documents/ materials according to document retention and archiving policies.
- Identify process efficiencies, coordinate the development of process improvements and develop standard operating procedures as needed