Senior Executive, Accounts Payable
1 week ago
This position is responsible for providing transactional and administrative support to ensure accurate, effective and efficient operations of Accounts Payable Payment Processing. The Senior Executive will carry out accounting tasks that are related to the actual efficient maintenance and processing of the university's accounts payable and reimbursement transactions by ensuring payments are properly facilitated on the banking platforms and approvals obtained in a timely manner. Providing all these services effectively will ensure that municipal finances are accurate and up to date, vendors and staffs are paid within established time limits.
**Service Delivery**:
- Prepare and manage the payment processes for accounts payable function, ensuring accurate and timely payments to employees, students and vendors.
- Process all types of payment e.g., GIRO, FAST, PAYNOW, Telegraphic Transfer in SAP system according to weekly payment schedule.
- Ensure payment batches are generated according to the authorized bank signatories matrix and complied with bank procedures.
- Perform detailed verification to ensure accuracy of payments details, resolve payment discrepancies and escalate to NSS Accounts Payable Supervisor / Lead, if necessary.
- Reconcile payment listing in banking platform after file delivery to ensure completeness, perform troubleshooting if discrepancy or file errors found.
- Monitor payment batches and follow up closely with bank signatories to ensure payment batches are released before bank cut off time.
- Execute urgent, ad-hoc and manual payment when required, ensure relevant supporting documents and approval are duly provided for un-scheduled payment run.
- Issue cheques payment and ensure accuracy of payee's detail for cheque dispatch and clearance.
- Coordinate with treasury teams to ensure fund availability for payment processing.
- Prepare foreign currency transaction listing to supervisor for FX currency purchase.
**Operational Governance and Excellence**:
- Follow up balance sheet accounts e.g., AP Aging to ensure aged items are cleared timely.
- Ensure timely outgoing payment posting in SAP for clearing bank reconciliation items e.g., direct debit transactions.
- Ensure cheque register record is up to date, unpresented / outdated cheques are followed up and cleared timely.
- Assist in providing payment documents and attending payment queries raised by internal and external auditors on the grant, internal statutory accounts.
- Assist in updating SOP documentation on periodically basis to equip new members with requisite knowledge in carrying out payment duties.
- Involve and perform UAT for payment related change request or improvements.
- Maintain accurate and up-to-date central depository for bank advice / payment records.
**Requirements**:
- Diploma or Degree in Accounting, Finance or other related discipline or equivalent experience.
- With 1 - 2 years of relevant working experience.
- Knowledge of SAP financial system.
Hiring Institution: NTU
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