Assistant Manager, Property Administration

**The Methodist Church in Singapore (MCS)** is a connectional church comprising the General Conference, three Annual Conferences, local churches, and various agencies and organisations. The **General Conference (GC)** is the highest body of the MCS, responsible for legislation, policy, and the overseeing of its various agencies, including the programme agencies responsible for education, missions, and welfare services.

We have a vacancy for **Assistant Manager, Property Administration**. This position oversees the property and facility management of the GC’s properties.

**Responsibilities and Duties**

1. Property Portfolio Management
- Prepare strategy formulation to maximise rental and occupancy.
- Conduct research on industry needs, market trends, and competitor analysis.
- Co-develop tenant retention programmes with Leasing Market Agent (LMA) and monitor their effectiveness.
- Support and monitor the development of leasing policies, guidelines, and instructions to ensure they are relevant and updated.
- Monitor rental payments and manage arrears recovery actions.
- Address tenant’s feedback and tenancy-related issues promptly.
- Prepare and submit monthly lease management and tenancy schedule.

2. Planning and Monitoring on Contract Management and Process
- Plan, implement and manage upgrading works.
- Obtain competitive quotations or tenders for term contract works, ad-hoc repair, replacement works and upgrading works. Ensure that the procurement process comply with the approved procurement policy.
- Manage and evaluate the performance of service providers and contractors for the term contract works, ad-hoc repair, replacement works and upgrading works to ensure that all the works are carried out and completed according to approved budget, contract obligations, specifications, terms and conditions and project.
- Prepare a summary list of term contract services. Monitor the date of term contract expiry and execute the process of contract renewal. Update the summary list of term contract and ensure that agreement is endorsed before the contract expiry date.
- Ensure that suppliers and contractors submit the invoice for payment upon completion of the work. Verify and process the invoices for approval of payment upon receipt from suppliers and contractors.

3. Compliance with Standards and Property Administration
- Ensure the facility process comply with organizational standard and/or government regulations, e.g. property and facility operational or procurement policies observance or statutory facilities codes.
- Prepare and/or review periodic reports for Senior Management.
- Assist in communicating with decision makers and key appointment holders.
- Schedule Property Investment Panel (PIP) meetings, prepare presentation slides, join in the meeting and prepare the minutes.

4. Supervision of Facility Management Executive
- Plan, schedule and assign the work to the Facility Management Executive.
- Lead, train and guide the Facility Management Executive in the day-to-day operation.

5. Budgeting
- Prepare and compare the quotation received from service providers for the preparation of the budget for all the Investment and Ministries properties.
- Lead and prepare the annual maintenance and sinking fund budgets to be approved by relevant stakeholders.
- Monitor and ensure the planning and utilisation of the budget within the Financial Year.
- Monitor the allotted fiscal operating and capital budgets and expenses and ensure they are reasonably utilised.

6. Process Updates and Improvements
- Plan for updates or improvements of policies and procedures or similar reports for management review, revision or endorsements, e.g. electronic procurement submission (KRIS).

7. Any other tasks as assigned by the supervisor.

**Job Requirements**
- Diploma or Degree in Building/Property/Facilities Management from an established institution or university with at least 6 years of relevant working experience, preferably with supervisory skills.
- Strong spoken and written communication skills are required to collaborate with internal and external stakeholders.
- Have good project management and problem-solving skills to analyse issues and recommend solutions.
- Able to communicate effectively across many levels of committees headed by clergy and laity.
- Able to work well independently and under tight timelines.
- Proficient in MS Office Application (Word, Excel, Powerpoint).

Please indicate the following information in your resume:

- Current & expected salary
- Reason(s) for leaving
- Availability to commence work