Corporate Services Assistant Manager

2 weeks ago

Singapore Eastspring Investments Full time

Corporate Services Assistant Manager Eastspring is a global asset manager with Asia at its core. We create a culture in which diversity is celebrated and inclusion assured, for our colleagues, customers, and partners. We provide a platform for our people to do their best work and make an impact to the business, and in exchange, we support our people's career ambitions. We pledge to make Eastspring a place where you can Connect, Grow and Succeed. **Key Accountabilities**: **Office Move Matters** - Explore new vendors for soft services in facilities management in new office like cleaning, landscaping, coffee machine including engaging vendors for mock-ups or tasting sessions with all staff to negotiating quotation to the final sign-off. - Prepare inventory list for existing assets to be sold or given away - Prepare inventory list of new assets - Manage payment process for vendors for office move matters. **Facilities / Corporate Services matters** - Creative ideas for staff engagement events like "Fruit of the Month", "Share some love" events. - Assist in the replenishment of stationery and pantry supplies. - Maintains the door access system; activate or deactivae office cards and update card records. - Assist in ad hoc tasks such as purchase of office equipment, organising company functions. - Light repair of simple facilities items. - Proper checks and timely payment of corporate services invoices. - Innovative ideas - Any other facilities and corporate services work that Head of Corporate Services assigns. **Vendor Management** - Liaise with vendors for repair, maintenance of office equipment such as but not limiting to the following copier machines, coffee machine, sump pump. - Liaise with vendor on payment related matters. **Reception duties** - Provide high quality front desk service which include setting up and serving of refreshments and beverages for guests, visitors and business associates in all front of house meeting rooms. - Maintain a positive attitude at all times towards the callers and visitors. - Ensure all meeting rooms are tidy and in good order. - Manage incoming calls, newspapers, market reports & etc. **Mailroom duties** - Ensure postagein stamps are strictly maintained (stocks tally with records etc). - Handle outgog mail requests (courier or normal or other services). - Handle incoming mail requests (letterbox, courier or other services). **Health & Safety matters** - Ensure office premises is a safe working place for all colleagues. - Any Health & Safety-related project as assigned by Head of Corporate Services. **Education / Training / Experience** - Pro-active, responsible, pleasant personality and courteous. - Resourceful and creative ideas for company-wide events. - Good organisation and time management skills. - Keen to learn & demonstrated learning agility - Degree holder - At least 5 years of experience in Corporate Services role. Job ID 25020330

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